Paralegal

Overview

A healthcare organization is seeking a detail-oriented and proactive Paralegal to join their legal team. This role supports corporate governance and physician-led decision-making within a growing, multi-entity healthcare network. The Paralegal will provide governance support primarily to a multi-disciplinary community practice in Florida, as well as across the broader network. This position requires strong organizational skills, sound judgment, and the ability to work effectively with physician leaders and executive stakeholders. Some travel and availability for after-hours meetings are required.

Responsibilities

Governance Support for Florida Community Practice:

• Maintain and organize corporate records, minute books, and governing documents.
• Draft, review, and maintain governance documents such as operating agreements, bylaws, resolutions, and written consents.
• Coordinate and track entity compliance obligations including annual filings, fictitious name registrations, registered agent relationships, and state regulatory requirements.
• Support entity formation, restructuring, and dissolution processes.
• Attend physician committee meetings, including after-hours meetings, serving as the primary note-taker.
• Draft accurate meeting minutes reflecting discussions, decisions, and action items; circulate for review and approval.
• Prepare meeting agendas, supporting materials, and pre-read packages in coordination with committee leadership.
• Track and follow up on action items to ensure timely completion.
• Maintain organized records of committee minutes, resolutions, and related documentation.

Network-Wide Governance Support:

• Draft and maintain governance documents for corporate entities, including articles of incorporation, bylaws, operating agreements, and shareholder/member agreements.
• Prepare board and committee resolutions, written consents, meeting minutes, and other governance materials with discretion and professionalism.
• Manage entity formation, registration, ongoing compliance, restructuring, and dissolution across multiple jurisdictions.
• Support and manage registered agent relationships and filing calendars.
• Maintain corporate records and minute books consistent with stakeholder and capital partner expectations.
• Assist with corporate transactions such as mergers, acquisitions, joint ventures, and affiliations by coordinating governance and diligence requests, organizing disclosure materials, tracking closing deliverables, and supporting post-close integration documentation.
• Assist with due diligence processes by gathering and organizing corporate documents and regulatory filings.
• Maintain and update governance databases and document management systems to ensure accurate, accessible, and audit-ready records.
• Collaborate cross-functionally with Legal, Finance, and Operations teams to support governance strategy and execution, recommending process improvements.
• Travel to partner practice locations as needed to support governance activities.
• Perform other duties as assigned.

Essential Competencies

• Strong organizational skills with exceptional attention to detail.
• Ability to analyze and interpret complex legal documents, identify risks, and communicate practical summaries.
• Ability to operate independently with sound judgment and discretion.
• Proven ability to manage multiple complex workstreams and adapt to shifting demands.
• Excellent written and verbal communication skills.
• Professional presence and discretion when working with physician leaders and executives.
• Effective cross-functional collaboration and stakeholder influence skills.
• Strong sense of ownership and accountability.
• Customer service mindset.

Qualifications

• 3-5+ years of paralegal experience in corporate governance or related legal environment; experience in a regulated, multi-entity healthcare organization strongly preferred.
• Experience drafting and maintaining corporate governance documents including resolutions, consents, meeting minutes, and entity records.
• Experience supporting board, committee, or other formal governance bodies, including minute-taking, strongly preferred.
• Strong understanding of corporate governance and entity management within a multi-entity organization.
• Ability to manage complex legal and administrative processes with accuracy, autonomy, and discretion.
• Willingness to travel to partner practice locations and attend after-hours physician committee meetings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with document management systems such as ServiceNow, hCue, and Contract Works preferred.
• Paralegal certificate or equivalent education required.

Location

• Position supports a multi-disciplinary community practice located in Florida.
• Some travel to partner practice locations required.
• Availability for after-hours physician committee meetings required.

Compensation & Benefits

• Not specified in the job description.