Overview
This role provides broad-based legal and operational support across the Legal and Compliance function within a fast-paced, regulated environment. The position supports contract lifecycle activities, manages legal and compliance-related projects, and serves as a key coordination point between attorneys, business stakeholders, and external partners.
Responsibilities
Contracting & Legal Support
- Support the end-to-end contract lifecycle including intake, tracking, drafting support, review coordination, execution, and archival of agreements.
- Prepare and manage standard form agreements such as NDAs, employment agreements, separation agreements, consulting agreements, vendor agreements, and amendments using approved templates and playbooks.
- Coordinate contract review and approval workflows among attorneys, business owners, and external parties.
- Maintain contract records in contract management systems and shared repositories ensuring accuracy, completeness, and version control.
- Monitor key contract milestones, renewals, expirations, and obligations; prepare reports and summaries as needed.
- Assist attorneys with legal research, document review, and preparation of supporting materials.
- Maintain deadlines, generate status reports, and ensure timely completion of tasks.
- Provide supplemental support and manage calendars for C Suite attorneys when necessary.
Project Management & Operational Support
- Manage and track legal and compliance-related projects including timelines, deliverables, dependencies, and status reporting.
- Coordinate cross-functional stakeholders to ensure efficient project progress and deadline adherence.
- Develop and maintain project plans, trackers, dashboards, and meeting materials.
- Support process improvement initiatives related to contracting, legal operations, and compliance workflows.
- Assist with implementation and ongoing use of legal systems and tools such as contract lifecycle management platforms and intake tools.
- Assist with creation of Purchase Orders and spend tracking for legal vendors.
Compliance & Administrative Support
- Support compliance and governance activities by maintaining documentation, logs, and audit-ready records.
- Assist with tracking training, certifications, disclosures, and other compliance-related requirements.
- Prepare reports, summaries, and presentations for Legal and Compliance leadership.
- Handle confidential and sensitive information with discretion and professionalism.
Requirements
- Bachelor’s degree or paralegal certificate from an accredited program.
- Minimum of 3 years of experience in a paralegal, legal operations, contracts, or related role.
- Experience supporting contracts and managing multiple projects simultaneously.
- Strong organizational, project management, and prioritization skills.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Proficiency with Microsoft 365 applications including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Ability to thrive in a fast-paced, dynamic environment with professionalism and confidentiality.
Preferred Qualifications
- Experience in pharmaceutical, biotechnology, healthcare, or other regulated industries.
- Familiarity with employment-related agreements and human resource matters.
- Experience with contract lifecycle management tools and legal intake workflows.
- Exposure to compliance, governance, or audit support activities.
Additional Information
This position description outlines the general nature and level of work performed. Additional responsibilities may be assigned as needed.
Equal Opportunity Statement
The employer is committed to providing equal employment opportunities without regard to age, race, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other protected class characteristics. Employment practices comply with all applicable federal, state, and local laws.