Overview
A Legal Department within a global corporate services team is seeking a highly organized and detail-oriented Governance Paralegal to join their Legal Governance team. This role provides comprehensive support to the Board of Directors, Board Committees, and corporate governance requirements across a global subsidiary portfolio. The position involves contributing to the development of an entity management system and working on high-impact governance matters in a dynamic, international environment.
Note: Applicants must be legally authorized to work in the United States without the need for immigration sponsorship now or in the future.
Responsibilities
Board of Directors and Committees
- Prepare and distribute agendas, materials, and minutes for board and committee meetings, including drafting documents, coordinating with presenters, creating surveys, and routing documents for signature.
- Coordinate meeting logistics such as scheduling, technology setup, and follow-up actions.
- Maintain board and committee calendars and annual work plans.
- Support election, onboarding, and training processes for new board members.
- Create and maintain electronic files and databases, ensuring accuracy of data.
- Conduct research and respond to information requests.
- Maintain SharePoint sites, libraries, forms, mailing lists, and security permissions.
- Ensure compliance with governance best practices and regulatory requirements.
Operational Support
- Manage the Governance team inbox, respond to requests, coordinate follow-ups, and organize emails for recordkeeping.
- Respond to regulatory inquiries, audits, and internal/external information requests (e.g., KYCs, UBOs, RFPs).
- Coordinate physical and digital signatures with company officers and directors.
- Handle mailing of sensitive documents.
- Scan, upload, file, and organize documents; maintain the entity management database.
- Support calendaring requests.
- Assist in building out the entity management system, including data entry, configuration, and record audits.
- Create and maintain files, databases, checklists, and spreadsheets to support governance activities.
- Track invoices and expense reports using Concur.
Shareholder Lifecycle
- Support shareholder recordkeeping and lifecycle processes including data entry, document drafting and editing, scanning, filing, coordinating nominations and elections.
- Collaborate with Finance, HR, and other teams as needed.
- Maintain SharePoint sites, document libraries, forms, mailing lists, and security permissions.
Global Subsidiary Management (US, EMEA, APAC)
- Support annual general meetings and board meetings by preparing notices, materials, and agendas.
- Assist with regulatory requirements such as annual reports, director/officer changes, and compliance filings.
- Draft and review routine entity governance documents (e.g., consents, resolutions, minutes, powers of attorney, organizational charts, certifications of authority, formation documents).
- Support officer/director onboarding and offboarding.
- Coordinate with local counsel and service providers on subsidiary governance and statutory requirements.
- Maintain and update compliance databases including minute books.
- Manage timelines and calendaring.
- Perform other duties to support Governance team goals.
Requirements
- Bachelor’s Degree.
- Minimum 4 years of experience in a similar role within a global organization, with strong knowledge of board administration.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Acrobat Pro.
- Exceptional attention to detail and accuracy.
- Strong organizational skills with the ability to manage competing priorities and meet deadlines reliably.
- Resourceful, tech-forward, and adaptable in an evolving environment.
- Excellent written and verbal communication skills.
- Experience handling confidential information and sensitive records responsibly.
- Experience managing small- to mid-size projects.
Preferred Qualifications
- Paralegal certificate.
- Experience with subsidiary data management.
- Experience with entity management software.
Compensation & Benefits
Compensation Range:
- Overall range: $59,200 - $109,020
- For candidates residing in Alaska, California, Connecticut, Illinois, Maryland, Massachusetts, New Jersey, New York City, Newark, San Jose, San Francisco, Pennsylvania, Virginia, Washington, or the District of Columbia: $68,080 - $109,020
- For all other locations: $59,200 - $94,800
Compensation is based on factors including education, relevant work experience, qualifications, skills, and certifications. This is a full-time, non-exempt, overtime-eligible role (eligible after 40 hours of work).
Benefits include:
- Medical, dental, and vision coverage for employees, dependents, and domestic partners
- Employee Assistance Program (EAP) for confidential personal and work-related support
- 401(k) plan with company matching and profit-sharing contributions
- Discretionary bonus program
- Flexible Spending Accounts (FSA) for dependent care, transportation, and eligible medical expenses
- Paid Time Off (PTO) starting from the first day of work (15 days per year for full-time employees, prorated for part-time)
- Minimum of 10 paid holidays per year
- Family building benefits including adoption and fertility assistance
- Paid parental leave up to 12 weeks for eligible employees
- Life insurance and accidental death & dismemberment insurance fully paid by the employer
- Short-term and long-term disability insurance fully paid by the employer
Location
This is a remote position.
Application Deadline
This job posting is expected to close on May 20th, 2026.