Project Coordinator

Overview

This is a full-time Project Coordinator role for a business-focused legal practice. The position supports the economic development and incentives practice, with responsibility for document flow and coordination across commercial transactions. The role involves high-stakes document management, version control, and project management for business agreements requiring governmental approval.

The schedule is Monday to Friday, 8:30AM to 5:30PM EST. Location is Philippines (Remote).

Responsibilities

Economic Development & Incentives

• Assist in drafting, reviewing, and organizing incentive agreements, including Fee-in-Lieu of Tax (FILOT) and Job Development Credits (JDC).
• Coordinate with government agencies, economic development offices, and client stakeholders to support compliance and project progression.
• Maintain comprehensive closing checklists and project timelines for development deals.
• Track performance milestones and reporting obligations for state and local incentive packages.

Corporate & Transactional Support

• Prepare and organize corporate governance documents and filings for domestic and multi-jurisdictional entities.
• Draft and revise commercial agreements, including NDAs, service agreements, and vendor contracts.
• Support the M&A lifecycle by managing data rooms, diligence materials, and closing binders.
• Monitor the firm’s project status tracker for all open matters (typically 20+ active matters) to identify potential bottlenecks early.

Administrative & Operations

• Manage document version control for negotiated agreements with a high degree of accuracy.
• Maintain organized digital filing systems and document repositories.

Requirements

Must-Have

• 3–5 years of experience in business transactions, M&A, or a related legal environment.
• Proven experience with document-heavy workflows and version control.
• Proficiency in Microsoft Word (Advanced), AI tools, and Adobe/PDF management.
• Exceptional attention to detail; accuracy in document formatting is critical.
• Ability to take ownership of tasks and attempt to resolve issues independently.
• Ability to transition smoothly between periods of calm, focused work and high-intensity, fast-paced deal cycles.
• Strong professional presence and ability to draft clear, business-oriented correspondence for clients and external parties.

Preferred Qualifications

• Bachelor’s degree or equivalent professional experience.
• Experience with CLIO or similar legal practice management/time-tracking software is highly preferred.

Compensation & Benefits

• Monthly salary range: Php 70,000 - Php 80,000
• 100% remote work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive fringe benefits package
• Paid Service Incentive Leave (SIL)
• Paid Philippines holidays
• Free learning and development programs

Location

• Philippines (Remote)

Application Process

The interview process typically includes a Recruiter Interview and Client Interviews. Feedback and updates are provided throughout each stage.