Regulatory Affairs Coordinator (Global)

Overview

The organization is seeking a highly motivated Regulatory Affairs Coordinator to oversee permit application and retention processes and procedures for short-term rental properties. This role involves researching and preparing submittal documentation for required short-term rental permits and related work. Success in this position requires strong organization, exceptional attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment.

Responsibilities

• Prepare and submit permit applications: Accurately prepare, review, and submit permit applications for short-term rental properties in compliance with local regulations.
• Maintain compliance records: Track and maintain up-to-date records of all permits, including renewal dates, conditions of approval, and compliance status.
• Monitor regulatory changes: Regularly review and analyze local regulations, zoning laws, and municipal codes related to short-term rentals, providing timely updates to internal teams.
• Manage government relationships: Develop and maintain relationships with municipalities and manage compliance with conditions of approvals from municipalities.
• Draft and review documentation: Write and review clear, accurate, professional correspondence, including permit applications, compliance reports, and regulatory updates.
• Identify compliance risks: Proactively identify potential compliance risks and provide recommendations to mitigate them.
• Research and interpret regulations: Conduct research to clarify complex regulatory requirements and provide clear summaries and guidance for internal stakeholders.
• Support process improvement: Suggest and implement process improvements to enhance the efficiency of permitting and compliance operations.
• Collaborate cross-functionally: Serve as a point of contact for internal stakeholders regarding requirements and regulations from government entities and municipalities to support compliance.

Requirements

• Experience: 5+ years of career experience in an operational, fast-paced role, ideally with a US-based company. Experience in compliance, regulatory operations, permitting, or legal roles, or experience working directly in the real estate or short-term rental industry is a plus.
• Problem-solving mindset: Ability to anticipate challenges, develop solutions, and proactively address compliance risks.
• Education: Bachelor’s Degree in Finance, Economics, Public Policy, Engineering, Public Policy, or Urban Planning.
• Communication skills: Exceptional written and verbal English skills, with the ability to draft clear, precise, professional communications.
• Organizational skills: Proven ability to manage complex workflows, track multiple permit applications, and meet deadlines.
• Analytical and detail-oriented: Ability to review and interpret complex regulations, identify compliance requirements, and ensure documentation accuracy.
• Technology proficiency: Familiarity with Salesforce, Google Workspace, and project management tools (e.g., Asana, Jira).
• Independence: Capable of managing responsibilities with minimal supervision in a remote work environment.
• Regulatory research experience: Experience conducting legal or regulatory research and summarizing findings for non-legal audiences.

Compensation & Benefits

• 100% Remote — Work from anywhere