Senior Contract Administrator - Equipment Finance

Overview

This role is responsible for documenting commercial leases and loans originated by the organization. Leases and loans range from $200,000 to $5,000,000 and may include varied equipment types for tax-based commercial entities and tax-exempt entities such as municipalities, schools, and other entities.

Responsibilities

• Serve as a subject matter expert in specialty areas, acting as a key internal resource and point of contact for clients
• Manage client communications and expectations, proactively addressing questions to ensure a seamless, client-focused experience
• Verify approvals and conditions, reviewing lease and loan document requests and tracking outstanding items
• Assist with document negotiations with outside counsel and review materials for accuracy
• Review documentation requirements with clients to meet both bank and client needs
• Create lease and equipment loan documents through internal systems, ensuring accuracy with approvals and internal requirements
• Prepare UCC financing statements to secure a lien on collateral
• Verify insurance coverage on financed assets
• Set up escrow accounts and coordinate requests for disbursement of funds
• Prepare lease amendment documentation
• Produce, review, and explain ad-hoc reports to Senior Management based on request requirements
• Identify process efficiencies; write departmental policies and procedures
• Perform other duties as assigned

Requirements

• Strong knowledge of general legal principles related to contract work and lien issues, including the Uniform Commercial Code (UCC) and motor vehicle titling laws
• Ability to quickly learn and apply bank policy to varying factual scenarios
• Ability to learn and use bank systems used to create loan documents
• Strong analytical skills and ability to apply logic
• Ability to work independently and manage time effectively
• Ability to drive accuracy, mitigate risk, and improve turnaround times
• Ability to support the team in management’s absence, providing continuity in day-to-day operations and assisting with oversight responsibilities as needed
• Motivated, organized self-starter with strong attention to detail and the ability to manage multiple priorities
• Inquisitive, agile team player with excellent written, verbal, and interpersonal communication skills
• Ability to remain adaptable and resilient, with an optimistic outlook
• Intermediate proficiency with Microsoft Word, Excel, Teams, and Outlook
• Bachelor’s degree or equivalent combination of education and experience required
• 5+ years of relevant industry experience related to document creation in a commercial equipment loan or lease environment for a financial institution
• Must be eligible to work in the U.S. without sponsorship now or in the future

Preferred Qualifications

• Experience supporting document negotiations and reviews with outside counsel
• Experience producing and explaining ad-hoc reporting for Senior Management

Compensation & Benefits

• Annual Salary: $93,000.00 - $109,000.00 (based on relevant experience, skills, and competencies)
• Eligible for additional compensation through performance-based incentive plan(s) tied to performance goals
• Benefits may include employer-sponsored health, dental, and vision insurance, 401(k), life insurance, paid vacation, and paid personal time
• Career development and education assistance, plus voluntary supplemental benefits

Location & Schedule

• Location: 8000 Forsyth Blvd, Clayton, Missouri 63105
• Schedule: Hybrid — 3 days onsite if located in St. Louis, or remote option available if location is outside of St. Louis
• Time Type: Full time