Overview
A Senior Paralegal position is available to provide comprehensive legal support across corporate, commercial, employment, compliance, intellectual property, and litigation matters. This role involves managing legal processes and documentation, supporting internal stakeholders, and ensuring compliance with applicable laws, regulations, and corporate policies. The ideal candidate is detail-oriented, proactive, organized, and able to manage multiple priorities in a fast-paced retail environment.
Responsibilities
Corporate Governance & Legal Operations
- Maintain corporate records, entity management documentation, and organizational filings.
- Assist with board and committee materials, corporate resolutions, and governance documentation.
- Oversee Board of Directors portal, including finalizing and uploading meeting agendas, materials, and minutes.
- Prepare annual proxy calendar and draft annual proxy reports.
- Support SEC compliance, including assistance with periodic filings (10-K, 10-Q, 8-K), Section 16 filings and monitoring, insider trading policy administration, approvals, and quiet period tracking.
- Review and process legal invoices.
- Manage legal department records, contract repositories, and document retention.
- Develop and maintain legal templates, policies, and procedures.
Employment & Compliance Support
- Support employment-related matters such as investigations, demand letters, separation agreements, and policy updates.
- Respond to regulatory agencies as advised by counsel.
- Assist with compliance initiatives related to labor and employment laws, privacy regulations, consumer protection, and retail operations.
- Monitor legal and regulatory developments impacting the business.
- Support internal audits and compliance assessments.
Litigation & Risk Management
- Manage the discovery process end-to-end, including coordination with e-discovery vendors and platforms, document collection and review, privilege logs, and managing deadlines and production schedules.
- Coordinate responses to subpoenas, legal notices, and information requests.
- Manage litigation holds/releases and document collection efforts.
- Serve as liaison with outside counsel and internal business partners.
- Track litigation matters, deadlines, budgets, and outcomes.
- Assist with insurance claims and risk management activities.
Commercial Contracts
- Draft, review, revise, and administer various commercial agreements including vendor, marketing and advertising, technology and software, confidentiality (NDAs), consulting and professional services, licensing, and partnership agreements.
- Track contract status, renewal dates, and obligations.
- Collaborate with business partners to facilitate efficient contract review and execution.
Intellectual Property
- Support trademark, copyright, and brand protection activities.
- Coordinate trademark filings, renewals, and monitoring with outside counsel.
- Assist with intellectual property enforcement and infringement investigations.
Cross-Functional Partnership
- Partner with departments such as Human Resources, Finance, IT, Marketing, Merchandising, Operations, and Distribution Center teams to provide legal support.
- Identify legal risks and recommend solutions aligned with business objectives.
- Participate in special projects and strategic initiatives as needed.
Requirements
- Bachelor's degree or Paralegal Certificate from an accredited program.
- Minimum 8 years of paralegal experience, preferably in-house or supporting a corporate legal department.
- Experience supporting corporate governance, employment law, commercial contracts, and litigation matters.
- Strong knowledge of legal terminology, contract administration, and legal processes.
- Exceptional organizational and project management skills.
- Ability to manage confidential information with discretion and professionalism.
- Excellent written and verbal communication skills.
- Strong analytical, problem-solving, and critical-thinking abilities.
- Advanced proficiency in Microsoft Office Suite and legal matter management systems.
- Availability to work primarily during Pacific Time business hours.
Preferred Qualifications
- Experience in retail, apparel, consumer products, or e-commerce industries.
- Experience supporting publicly traded companies.
- Familiarity with privacy regulations, intellectual property matters, and employment law.
- Experience with contract lifecycle management (CLM) systems and e-signature platforms.
Compensation & Benefits
- Salary range: $100,000 - $120,000.
- Competitive compensation package.
- 401(k) plan with company matching contributions.
- Potential eligibility for company performance-based bonuses.
- Comprehensive wellness benefits including medical, dental, vision, FSA, on-site chiropractic and massage therapy services, fitness and yoga classes.
- Generous 50% employee discount and access to employee-only sales.
- Paid volunteer time up to 32 hours annually.
- Child care discount at participating locations.
- Tuition reimbursement program.
- Employee Assistance Program (EAP) offering support for personal and family issues including legal and financial consultations, mental health services, and more.
- Opportunities for professional growth and upward mobility.
Location
- Must be available to work primarily during Pacific Time business hours to meet business needs.