Specialist, Legal Operations

Overview

This role supports the Director of Legal Operations by driving efficient processes and initiatives across the Legal department. The position is best suited to a collaborative problem-solver who is proactive and analytical, comfortable working in ambiguous environments, and energized by learning how legal operations work and finding ways to improve them.

This role is primarily remote, with occasional in-office attendance as needed at the organization’s Beverly Hills, California office.

The salary range for this role is $30 – $50/hour, commensurate with experience and skills.

Responsibilities

• Maintain and organize legal documentation to ensure accuracy, accessibility, and consistency across contract databases and knowledge management systems.
• Collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency.
• Under the direction and review of internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements.
• Organize and maintain updates to the Legal Department’s library of form agreements.
• Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed.
• Assist with certain aspects of the monthly Legal department accrual and budget review.
• Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines.
• Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines.
• Assist with compliance, risk management, and other legal department initiatives as needed.

Requirements

• Bachelor’s degree.
• 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required.
• Experience supporting legal operations workflows and contract databases.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organizational, analytical, drafting, and project management skills, with exceptional attention to detail.
• Demonstrated curiosity and willingness to learn new subject matter, systems, processes, and technologies; asks thoughtful questions and proactively seeks to understand the “why” behind the work.
• Ability to manage competing priorities, exercise sound judgment, and work effectively in a fast-paced environment.
• High level of professionalism and discretion, including the ability to maintain confidentiality and appropriately handle sensitive information.
• Proficiency in legal technology platforms (e.g., contract management, e-billing, document management).
• Experience working in a law firm or in-house corporate legal department; entertainment industry exposure is a plus.

Compensation & Benefits

• Salary range: $30 – $50/hour, commensurate with experience and skills.
• Competitive programs to support well-being.

Location

• Primarily remote, with occasional in-office attendance as needed at the Beverly Hills, California office.