Overview
This role involves providing contract administration support to the General Counsel and Corporate Counsel. Responsibilities include contract drafting and review under legal supervision, contract lifecycle management, corporate compliance assistance, and support with corporate governance matters. The position also involves managing contract records, coordinating certificate of insurance requests, conducting research, and handling special projects.
Responsibilities
- Support contract lifecycle management and administer routine contract requirements
- Provide contract triaging and assist with post-execution contract management
- Maintain contract management system and records, ensuring adherence to contract processes
- Research contract issues under supervision of in-house counsel
- Prepare, review, and negotiate various agreements such as confidentiality, consulting, teaming, subcontract agreements, statements of work, amendments, and other contract documents
- Maintain relationships with internal stakeholders and support operations throughout contracting processes
- Provide training to operations on contract procedures
- Assist business clients with completion of questionnaires required during contracting
- Collaborate with operations and legal counsel to assess and mitigate contracting risks
- Develop legal process improvements and tools including workflow automation, checklists, and standard operating procedures
- Respond to requests for historical contracting data, including active and expired contracts, amendments, extensions, and certificates of insurance
- Assist General Counsel with corporate matters, risk management, and insurance
- Provide litigation support including file setup and maintenance
- Support record retention processes and administration
- Maintain entity compliance with secretary of state offices in registered states
- Manage special projects outsourced to consultants or outside counsel
- Undertake ad hoc projects under legal supervision
- Transmit legal correspondence and complete administrative tasks for in-house counsel
- Support insurance application processes, maintain insurance policy information, and request certificates of insurance
Requirements
Education and Experience
- Degree or certification required; Bachelor's degree preferred
- Minimum of 3 years experience in contract administration, contract management, or procurement
- Paralegal certification preferred but not required
Skills and Abilities
- Self-motivated with a strong desire to learn
- Highly organized with strong prioritization skills and commitment to deadlines
- Exceptional written and verbal communication skills
- Ability to manage multiple projects and heavy workloads
- Capable of working independently and collaboratively within a team
- Understanding of general business operations and dynamics beyond basic legal issues
- Effective communication with various departments to support their functions and assist legal staff
- Proficient in Microsoft Office products including Word, SharePoint, PowerPoint, and Excel
- Commitment to diversity and inclusion
Licenses and Certifications
- Valid driver’s license
- Paralegal certification preferred but not required
Travel
- Willingness to travel up to 5-10%
Compensation & Benefits
Details regarding compensation and benefits are not specified in the job description.
Location
Location details are not specified in the job description.
Note: Reasonable accommodations may be made for individuals with disabilities to perform essential functions of this position.
Safety and Compliance: Candidates should have direct knowledge and experience related to regulatory compliance, safety responsibilities, or professional licensing requirements relevant to the role. Misrepresentation of qualifications may result in removal from consideration.
Candidate Evaluation: Automated or AI-assisted tools may be used during the candidate evaluation process to assess job-related skills and qualifications. These tools support fair and consistent review but do not replace human judgment. All evaluations comply with applicable laws.