V105 - Family Law Legal Assistant

Overview

This role supports a growing assisted reproduction law practice within a family law practice area. The Family Law Legal Assistant will manage case information, coordinate client documentation, support legal workflows, and help families navigate milestones involving adoption, surrogacy, and assisted reproduction. The position requires accuracy, responsiveness, and sensitivity when communicating with clients from different backgrounds and countries.

Responsibilities

• Perform additional legal and administrative duties as assigned
• Assist clients from different countries and cultural backgrounds with respect and cultural sensitivity
• Handle sensitive client and family information with confidentiality and discretion
• Maintain accurate records of client communications, case activity, and pending tasks
• Support electronic filing of pleadings with Oregon and Washington courts as assigned
• Proofread pleading drafts and save them for attorney review
• Assist with preparing pleadings using approved Clio templates
• Send appointment requests through Clio as assigned
• Maintain responsiveness and accuracy while supporting a high volume of new files
• Provide inclusive and compassionate support to LGBT individuals and families
• Track outstanding invoices and follow up as directed
• Follow up with leads and maintain accurate status information
• Follow up with prospective clients regarding pending representation agreements
• Prepare and send representation agreements to prospective clients
• Support legal assistants with administrative and case management tasks
• Monitor pending tasks and take initiative to ensure timely completion
• Communicate with clients, agencies, and team members in a professional, empathetic, and reassuring manner
• Review and finalize redlined contracts based on attorney instructions
• Manage appointments and update all required fields in Clio
• Maintain organized and accurate electronic client files
• Save email attachments and supporting documents in Dropbox
• Review the firm’s email inbox and route messages appropriately
• Assign tasks and deadlines to cases according to established workflows
• Manage and maintain client and case information in Clio
• Convert prospective matters into active cases in Clio
• Enter new referrals and prospective client information into Clio
• Respond to referral emails from agencies in a timely and professional manner
• Enter information accurately from client forms and supporting documents

Requirements

• Full-time position
• Monday through Friday
• Working hours from 8:00 a.m. to 5:00 p.m. Pacific Time
• Some scheduling flexibility may be available
• Advanced English proficiency is required
• Spanish proficiency is welcome but not required
• Previous family law experience is not required
• Previous legal assistant, legal administrative, case management, or records management experience is preferred
• Experience working with sensitive or confidential information is preferred
• Strong data entry and document management abilities are required
• Familiarity with legal documents, court filings, or pleading preparation is preferred
• Must be comfortable supporting clients from diverse cultural backgrounds and members of the LGBT community
• Must have reliable internet access and a suitable remote workspace

Preferred Qualifications

• Previous legal assistant, legal administrative, case management, or records management experience
• Experience working with sensitive or confidential information
• Familiarity with legal documents, court filings, or pleading preparation

Required Skills

• Exceptional attention to detail
• Strong organizational and time management skills
• Accurate data entry and records management
• Legal administrative support
• Client and referral communication
• Case and matter management
• Document preparation and proofreading
• Email and inbox management
• Appointment and calendar coordination
• Invoice follow up
• Ability to prioritize and manage multiple matters
• Strong written and verbal communication
• Professional and polite communication style
• Empathy and compassion
• Cultural sensitivity
• LGBT community awareness and inclusivity
• Accountability and dependable follow through
• Self-starter mindset
• Responsiveness and reliability
• Reassuring and client-focused approach
• Ability to handle confidential information with discretion
• Adaptability and willingness to learn
• Ability to work independently and collaboratively

Compensation & Benefits

• Monthly Compensation Range: $1,150 to $1,220 USD

Location

• Remote work (United States of America)
• Work Shift: 8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages

• English