V105C - Litigation Legal Assistant

Overview

This fully remote Litigation Legal Assistant role supports a busy legal team with a strong focus on civil litigation. The position helps ensure matters run smoothly day to day by managing filings, legal documents, deadlines, client communication, and attorney support, allowing attorneys to stay focused on moving cases forward.

Responsibilities

• Handle electronic filing and service of pleadings and other legal documents.
• Draft, proofread, format, and prepare pleadings, correspondence, and other litigation documents.
• Proactively communicate with attorneys and other team members regarding deadlines, case developments, pending tasks, and potential issues.
• Take ownership of assigned work and move litigation matters forward without repeated reminders.
• Assist with call coverage, including answering, screening, and routing calls when needed.
• Track court and matter deadlines closely to help prevent missed filings and last-minute time pressures.
• Communicate professionally with clients regarding case status, document requests, onboarding, and next steps.
• Assist with new client onboarding and maintain accurate, organized client and case records.
• Track and record billable time accurately and consistently.
• Organize electronic client files, case records, legal correspondence, and supporting documentation.
• Flag potential issues, missing information, and approaching deadlines early so they can be addressed before they become problems.
• Provide general administrative and legal support wherever the production team needs assistance.
• Follow established firm procedures while maintaining accuracy, confidentiality, professional communication, and timely task completion.
• Manage attorney calendars and keep appointments, legal deadlines, and case-related commitments current.

Requirements

• Full-time, remote position.
• Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. CST.
• English fluency required.
• Strong prior legal assistant experience with civil litigation required.
• Hands-on experience drafting and preparing pleadings required.
• Experience managing legal filings and deadlines required.
• Experience accurately tracking and recording billable time required.
• Strong written and verbal client communication skills required.
• Typing fluency and strong document preparation skills required.
• Comfortable taking initiative, asking questions, and moving matters forward.
• Comfortable receiving clear and direct professional feedback.
• Able to appropriately handle confidential client and case information.

Preferred Qualifications

• Smokeball CRM experience preferred but not required.

Compensation & Benefits

• Monthly Compensation Range: $1,150 to $1,220 USD

Location

• Work Shift: 8:00 AM - 5:00 PM [CST][CDT] (United States of America)
• Languages: English

Required Skills

• Civil Litigation
• Pleading Preparation
• Legal Document Drafting
• Electronic Filing
• Billable Time Tracking
• Deadline Management
• Calendar Management
• Case Management
• Client Communication
• Written Communication
• Verbal Communication
• Proofreading
• Attention to Detail
• Organization
• Typing Fluency
• Confidentiality
• Professionalism
• Initiative
• Problem Solving
• Accountability
• Adaptability
• Resourcefulness
• Responsiveness
• Time Management
• Prioritization
• Independent Work
• Team Collaboration
• Receptiveness to Feedback
• Smokeball CRM

Tools/Software

• Smokeball CRM and VXT

Additional Details

• Approximately 2 to 3 phone calls per day.

Application Process

• The application process involves multiple stages. Candidates must successfully pass each stage to move forward.