Administrative Assistant - Litigation (CST)

Overview

A fast-growing, multi-country niche law firm specializing in data privacy is seeking a Litigation Assistant to support Partner and Associate Attorneys in its litigation practice. This remote position requires candidates to reside in the Central Time Zone. The firm offers competitive pay, a full benefits package including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. The headquarters office is located in Devon, PA.

Responsibilities

• Prepare, organize, index, and manage relevant data including electronic court filings and evidence
• Assist with and organize voluminous discovery projects
• Maintain complex calendars
• Handle and draft professional correspondence
• Review preliminary invoices
• Coordinate travel arrangements
• Answer phones and act as a contact for internal and external customers
• Intake new cases
• Collaborate with and support the team to provide responsive customer service
• Perform other administrative tasks as assigned

Requirements

• Litigation experience required
• Associate Degree or equivalent training/work experience required
• Minimum 5 years of legal administrative litigation support experience within a legal department or law firm, or equivalent combination of education and experience
• Experience with professional services billing systems
• Strong typing skills
• Effective time management and high attention to detail
• Strong communication and interpersonal skills, able to collaborate with all levels of staff both orally and in writing
• Good analytical and problem-solving skills
• Ability to represent a positive and professional image
• Proficiency in computer software applications including MS Office (Word, Excel, PowerPoint) and Outlook for calendaring; ability to learn other applications such as ProLaw
• Proven ability to schedule meetings and conference calls with multiple parties and arrange travel
• Advanced knowledge of legal terminology
• Knowledge of filing and record tracking systems, both paper and electronic
• Ability to maintain attorney-client confidentiality with high discretion
• Working knowledge of legal processes, protocols, and procedures
• Ability to multitask within demanding time frames despite interruptions

Preferred Qualifications

• Experience with ProLaw
• Experience with document management systems and best practices
• Experience with eDiscovery

Compensation & Benefits

• Competitive market pay
• Full benefits package including accrued time off
• Paid maternity and paternity leave
• Generous 401(k) program

Location

• Remote position requiring residence in the Central Time Zone
• Headquarters office located at 426 West Lancaster Ave, Devon, PA

Additional Information

• Relocation assistance is not provided
• Applicants must be authorized to work in the United States
• The employer is an Equal Opportunity Employer
• Resumes from search firms will not be accepted for this position