Legal Administrative Assistant - (Litigation - PST)

Overview

This role supports Partner and Associate Attorneys within the organization’s litigation practice as part of a cohesive administrative team. The position is remote; however, candidates must reside in the Pacific Time Zone.

Responsibilities

• Prepare, organize, index, develop, and manage relevant data, including electronic court filings and evidence.
• Assist with and organize voluminous discovery projects.
• Maintain complex calendars.
• Handle and draft professional correspondence.
• Review preliminary invoices.
• Coordinate travel arrangements.
• Answer phones and act as a contact for internal and external customers.
• Intake new cases.
• Collaborate with and support the team to provide responsive customer service.
• Perform other administrative tasks as assigned.

Requirements

• Litigation experience (required).
• Associate Degree or equivalent training/work experience (required).
• 5+ years of legal administrative litigation support experience within a legal department or law firm, or an equivalent combination of education and experience.
• Experience with professional services billing systems.
• Advanced level of knowledge of legal terminology.
• Strong typing skills.
• Strong time management and attention to detail skills to balance workload and efficiently prioritize requests.
• Strong communication and interpersonal skills; ability to collaborate with staff at all levels both orally and in writing.
• Good analytical skills and ability to resolve issues quickly and efficiently.
• Ability to represent a positive and professional image.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint) and Outlook for calendaring meetings/events; ability to learn and use other applications as necessary (such as ProLaw).
• Proven ability to schedule meetings and conference calls with multiple parties and arrange travel.
• Strong research and problem-solving skills to obtain information/data from various sources and organize it into comprehensive packages with excellent attention to detail.
• Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
• Ability to use a high level of discretion and maintain all attorney-client confidentiality.
• Working knowledge of legal process, protocols, and procedures.
• Ability to multi-task within demanding time frames despite interruptions.

Preferred Qualifications

• ProLaw experience (a plus).
• Experience with document management systems and best practices (strongly desired).
• eDiscovery experience (a plus).

Compensation & Benefits

• Competitive pay.
• Full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program.

Location

• Remote position.
• Candidates must reside in the Pacific Time Zone.

Eligibility

• Applicant must be authorized to work in the United States of America.