Company Secretary & Entity Manager

Overview

This role supports global expansion by establishing new entities and keeping existing ones in good standing. Work is hands-on and delivery-focused, partnering with a small cross-functional team spanning legal, finance, and operations. You will manage each market from scoping through a fully operational entity, coordinate with senior stakeholders, and ensure a smooth handover to the operational team once an entity is live.

Responsibilities

• Manage the global entity lifecycle, including entity setup and ongoing maintenance across markets.
• Own project planning and delivery end to end, from market scoping through corporate governance, statutory compliance, and restructuring where needed.
• Direct a cross-functional team across legal, finance, and operations.
• Provide clear progress reporting to leadership (including the CEO), internal teams, and external partners.
• Surface risks early and drive decisions to keep projects moving.
• Navigate governance and regulatory requirements, including:
  • Incorporation
  • Licensing
  • Notarisation
  • Certification
  • Legalisation
  • Employer registrations
  • Licence renewals
  • Statutory filings
  • Local regulatory obligations
• Maintain entity compliance by managing corporate records and renewals, including:
  • Registrations and filings
  • Director/shareholder changes
  • Board and shareholder resolutions
  • POAs
  • UBO updates
  • Registered office requirements
• Ensure entities remain in good standing and transition smoothly to business-as-usual.
• Support vendor and corporate legal matters, including:
  • NDAs
  • Vendor agreements
  • Banking documentation
  • Lease agreements
  • Procurement reviews
  • Contract templates
  • Legal playbooks
  • Legal operations improvements

Requirements

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work.
• Ideally experience with an EOR or payroll provider, a corporate service provider, or a multinational group.
• Experience setting up and maintaining entities across several jurisdictions, not just one market.
• Demonstrated execution experience, including completing filings, incorporations, and registrations personally.
• Corporate governance experience, including drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification, and legalisation of corporate documents.
• Strong project management skills, with experience managing multiple entities, providers, and deadlines at once.
• Fluent in English.

Preferred Qualifications

• A law degree or equivalent legal qualification is strongly preferred.

Compensation & Benefits

• Profitability: reached profitability in 2025.
• Funding: raised a $17.4M Series B led by EBRD.
• Additional note from the employer: 500 Global joining.

Location

• Remote-first work (work from anywhere).