Company Secretary & Entity Manager

Overview

This role supports the organization’s global expansion by establishing new entities in new markets and ensuring existing entities remain in good standing. It is a hands-on, delivery-focused position working across legal, finance, and operations, with direct coordination with senior leadership.

Responsibilities

• Manage the global entity lifecycle end to end, including:
  • Entity setup and ongoing maintenance across jurisdictions
  • Corporate governance, statutory compliance, and restructuring where needed
  • Planning and delivery across legal, finance, and operations
• Project-manage each market expansion stage, from scoping through to a fully operational entity
• Engage senior stakeholders (including the CEO), providing clear progress reporting
• Surface risks early and drive decisions to keep projects moving
• Navigate governance and regulatory requirements, including:
  • Incorporation, licensing, notarisation, certification, legalisation
  • Employer registrations
  • Licence renewals and statutory filings
  • Local regulatory obligations
• Ensure ongoing entity compliance by maintaining corporate records and managing renewals, including:
  • Registrations and filings
  • Director/shareholder changes
  • Board and shareholder resolutions
  • POAs
  • UBO updates
  • Registered office requirements
  • Smooth transitions to business-as-usual after launch
• Broaden impact by supporting related vendor and corporate legal work, such as:
  • NDAs, vendor agreements, banking documentation
  • Lease agreements, procurement reviews, contract templates
  • Legal playbooks and legal ops improvements

Requirements

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work; ideally within an EOR or payroll provider, a corporate service provider, or a multinational group
• Experience setting up and maintaining entities across several jurisdictions
• Demonstrated execution experience: completed filings, incorporations, and registrations personally
• Corporate governance experience, including drafting resolutions and maintaining statutory records
• Familiarity with notarisation, certification, and legalisation of corporate documents
• Strong project management skills, including juggling multiple entities, providers, and deadlines
• Comfortable operating in a legal and compliance environment
• Understanding of what incorporation and licensing involves and how to complete work efficiently
• Fluent in English

Preferred Qualifications

• A law degree or equivalent legal qualification

Compensation & Benefits

• The organization reached profitability in 2025 and raised a $17.4M Series B led by EBRD (with 500 Global joining).
• Additional compensation and benefits details were not provided.

Location

• Remote-first. Work from anywhere (remote).