Company Secretary & Entity Manager

Overview

The organization is expanding into new markets worldwide, and this role is central to establishing new entities and keeping existing ones in good standing. This is a hands-on, delivery-focused position working across legal, finance, and operations to drive work from initial market scoping through to a fully operational entity. Senior stakeholder engagement (including the CEO) and effective handover to operational teams are key to success.

Responsibilities

• Manage global entity lifecycle: Own entity setup and maintenance globally, from market scoping through corporate governance, statutory compliance, and restructuring where needed.
• Lead cross-functional delivery: Direct a cross-functional team across legal, finance, and operations, owning planning and delivery at every stage.
• Engage senior stakeholders: Provide clear progress reporting to leadership (including the CEO), align internal teams and external partners, surface risks early, and drive decisions to keep projects moving.
• Navigate governance and regulatory requirements: Manage incorporation, licensing, notarisation, certification, legalisation, employer registrations, licence renewals, statutory filings, and local regulatory obligations—finding efficient routes at scale-up pace.
• Maintain ongoing compliance: Keep corporate records current and manage renewals, registrations, filings, director/shareholder changes, board and shareholder resolutions, POAs, UBO updates, and registered office requirements; ensure entities transition smoothly to business-as-usual.
• Broaden impact on legal matters: Support vendor and corporate legal work such as NDAs, vendor agreements, banking documentation, lease agreements, procurement reviews, contract templates, legal playbooks, and legal operations improvements.

Requirements

• Experience: 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work—ideally at an EOR or payroll provider, a corporate service provider, or a multinational group.
• Multi-jurisdiction experience: Entities set up and maintained across several jurisdictions, not just one market.
• Execution track record: You have personally handled filings, incorporations, and registrations.
• Corporate governance: Experience drafting resolutions and maintaining statutory records.
• Corporate document formalities: Familiarity with notarisation, certification, and legalisation of corporate documents.
• Project management: Strong ability to manage multiple entities, providers, and deadlines simultaneously.
• Education: A law degree or equivalent legal qualification is strongly preferred.
• Language: Fluent in English.

Preferred Qualifications

• Comfort operating in a legal and compliance environment, including understanding incorporation and licensing.

Compensation & Benefits

• Reached profitability in 2025.
• Raised $17.4M Series B led by EBRD, with 500 Global joining.

Location

• Remote-first; work can be done from anywhere.