Company Secretary & Entity Manager

Overview

The organization is expanding into new markets worldwide and is seeking an individual to own establishing new entities and keeping existing ones in good standing. This is a hands-on, delivery-focused role with ownership from scoping through to a fully operational entity.

For each new market, you will work with a small cross-functional team spanning legal, finance, and operations. You will manage every stage of delivery, coordinate with senior stakeholders (including the CEO), and ensure a clean handover to the operational team once an entity is live. Ongoing renewals and maintenance will also be part of your responsibilities.

You do not need to be a qualified lawyer, but you should be comfortable operating in a legal and compliance environment, understanding incorporation and licensing, and finding efficient ways to get work completed.

Responsibilities

• Manage the global entity lifecycle end to end, including:
  • Entity setup and maintenance globally
  • Market scoping
  • Corporate governance
  • Statutory compliance
  • Restructuring where needed
• Direct a cross-functional team across legal, finance, and operations, owning both the plan and delivery at every stage.
• Engage senior stakeholders and external partners by:
  • Providing clear progress reporting
  • Surfacing risks early
  • Driving decisions to keep projects moving
• Navigate governance and regulatory requirements, including:
  • Incorporation
  • Licensing
  • Notarisation, certification, and legalisation of documents
  • Employer registrations
  • Licence renewals
  • Statutory filings
  • Local regulatory obligations
  • Finding efficient routes at scale-up pace
• Keep entities compliant by managing:
  • Corporate records
  • Renewals, registrations, and filings
  • Director and shareholder changes
  • Board and shareholder resolutions
  • POAs
  • UBO updates
  • Registered office requirements
  • Smooth transitions to business-as-usual
• Broaden impact through related vendor and corporate legal matters, including:
  • NDAs
  • Vendor agreements
  • Banking documentation
  • Lease agreements
  • Procurement reviews
  • Contract templates
  • Legal playbooks
  • Legal operations improvements

Requirements

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work, ideally at an EOR or payroll provider, a corporate service provider, or a multinational group.
• Experience setting up and maintaining entities across several jurisdictions (not just one market).
• A track record of execution, including having completed filings, incorporations, and registrations yourself.
• Corporate governance experience, including drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification, and legalisation of corporate documents.
• Strong project management skills, including juggling multiple entities, providers, and deadlines at once.
• Fluent English.

Preferred Qualifications

• A law degree or equivalent legal qualification.

Compensation & Benefits

• Profitability reached in 2025.
• Raised a $17.4M Series B led by EBRD, with 500 Global joining.

Location

• Remote-first, with work available from anywhere.