Company Secretary & Entity Manager

Overview

This role is focused on establishing and maintaining global entities as the organization expands into new markets worldwide. It is a hands-on, delivery-focused position working with a small cross-functional team across legal, finance, and operations. The role drives projects from market scoping through to fully operational entities, then ensures a smooth handover to the operational team and oversees ongoing renewals.

You do not need to be a qualified lawyer, but you should be comfortable working in a legal and compliance environment and understand what incorporation and licensing involves.

Responsibilities

• Manage the global entity lifecycle: own entity setup and maintenance across jurisdictions, including corporate governance, statutory compliance, and restructuring where needed.
• Lead cross-functional delivery: direct a small team across legal, finance, and operations; own the plan and execution from scoping through operational launch.
• Engage senior stakeholders: provide clear progress reporting to leadership (including the CEO), surface risks early, and drive decisions to keep projects moving.
• Navigate governance and regulatory requirements, including:
  • incorporation and licensing
  • notarisation, certification, and legalisation
  • employer registrations
  • licence renewals
  • statutory filings
  • local regulatory obligations
• Keep entities compliant by maintaining corporate records and managing ongoing requirements such as:
  • renewals, registrations, and filings
  • director/shareholder changes
  • board and shareholder resolutions
  • POAs
  • UBO updates
  • registered office requirements
• Transition entities to business-as-usual and ensure clean handover to the operational team.
• Broaden legal and operations impact by contributing to related corporate legal matters, including:
  • NDAs, vendor agreements
  • banking documentation
  • lease agreements
  • procurement reviews
  • contract templates, legal playbooks
  • legal operations improvements

Requirements

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work, ideally in an EOR or payroll provider, a corporate service provider, or a multinational group.
• Experience setting up and maintaining entities across several jurisdictions, not just one market.
• Demonstrated execution ownership: you have personally handled filings, incorporations, and registrations.
• Corporate governance experience, including drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification, and legalisation of corporate documents.
• Strong project management skills, with the ability to manage multiple entities, providers, and deadlines simultaneously.
• Fluency in English.
• Law degree or equivalent legal qualification is strongly preferred.

Preferred Qualifications

• Prior experience in legal, compliance, and operations work supporting international expansion.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Remote-first (work from anywhere).