Contracts Manager

Overview

This role supports contract lifecycle management across federal programs and opportunities, including prime contracts and subcontracts. Reporting directly to the CEO, the Contracts Manager plays a key role in contract administration, compliance, and internal coordination across the organization.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced federal contracting environment. Strong knowledge of FAR/DFARS-based contracting, subcontract administration, and the judgment to escalate complex issues when needed are essential.

Responsibilities

• Support administration of prime contracts and subcontracts throughout the contract lifecycle, from award through closeout.
• Prepare and send draft NDAs, TAs, and other routine agreements for review and coordination.
• Review and process contract documents, modifications, task orders, agreements, and related correspondence.
• Assist in evaluating solicitations, terms and conditions, and contractual requirements for risk, compliance, and operational impact.
• Track contract deliverables (CDRLs), reporting requirements, periods of performance, option years, and key deadlines.
• Maintain organized and accurate contract files, records, databases, and documentation.
• Coordinate with internal stakeholders (including business development, proposals, program management, finance, and leadership) on contractual matters.
• Support subcontract administration activities, including issuing subcontract documents and modifications and maintaining subcontract files.
• Assist with contract closeouts, organizational conflict of interest reviews, representations and certifications, and other compliance-related actions.
• Monitor contract actions to help ensure alignment with company policies and Government requirements.
• Prepare summaries, status updates, and internal reports related to contracts and subcontract activity.
• Support audits, data calls, and customer or internal requests for contractual documentation.
• Escalate higher-risk or more complex contractual matters to leadership, as appropriate.
• Contribute to process improvements, templates, and standard practices for the contracts function.
• Support proposal coordination activities, including distributing RFP packages to subcontractors or internal teams, tracking proposal support requests and responses, coordinating required subcontractor documentation, and assisting with contract-related proposal inputs and follow-up actions.

Requirements

• Bachelor’s degree preferred
• 4–8+ years of relevant contracts administration experience
• Government contracting experience required; DoD experience preferred
• Working knowledge of federal contract administration principles, including FAR and DFARS
• Experience supporting prime contracts and/or subcontracts in a federal contracting environment
• Ability to review and interpret contract terms and conditions with strong attention to detail
• Strong organizational, communication, and follow-through skills
• Ability to manage multiple priorities and deadlines with minimal day-to-day oversight
• Ability to identify next steps, anticipate needs, and surface issues before they become problems
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and SharePoint
• Experience with Costpoint preferred
• Experience with contract file management and compliance tracking
• Familiarity with FAR/DFARS and DoD contracting environments preferred
• Ability to work effectively in a remote environment with strong self-direction, responsiveness, and follow-through
• Ability to handle sensitive and confidential information with discretion; Secret clearance or ability to obtain a Secret clearance preferred

Preferred Qualifications

• DoD contracting experience
• Costpoint experience
• Familiarity with FAR/DFARS and DoD contracting environments
• Secret clearance or ability to obtain a Secret clearance

Compensation & Benefits

• Competitive salary packages with bonus potential.
• Comprehensive health, vision, and dental coverage.
• Generous PTO allotment and 11 paid holidays.
• Robust life and disability insurance options.
• 401(K) with company match.
• Opportunities for relocation and professional development.

Location

Remote — Preferred East Coast / Panama City Beach, FL / Tampa, FL