Docket Specialist

Overview

A law firm representing clients in class and mass actions, individual arbitrations, and multidistrict litigation at trial and appellate levels in federal and state courts is seeking a Docket Specialist. The firm handles high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases, as well as public-enforcement actions.

This is a full-time, remote position with an hourly rate of $28.00 to $40.00, commensurate with experience. The role is also eligible for a year-end discretionary performance bonus and benefits.

Responsibilities

• Support attorneys and paralegals by tracking deadlines across various litigation matters.
• Perform date calculations applying jurisdictional rules.
• Maintain and update the calendaring database and court rule sets.
• Research and interpret laws, regulations, and court rules in relevant jurisdictions.
• Provide guidance on filing procedures for various courts and agencies.
• Review finalized court filings for compliance with local, state, and federal court rules prior to filing.
• Prepare and electronically file time-sensitive legal documents with state and federal trial and appellate courts.
• Investigate and report on attorney admissions and appearances submission procedures.
• Conduct investigations on potential witnesses, including skip tracing and public record searches.
• Obtain and maintain attorney Certificates of Good Standing and track expiration dates.
• Organize and maintain attorney admissions and renewals, including state bar, federal court, and pro hac vice admissions.
• Manage attorney account and login credentials for CM/ECF and other electronic filing systems (e.g., Odyssey).
• Assist with case docket audits.
• Liaise with docketing software technical support and court personnel to resolve issues.
• Provide quality control for docket entries and oversee distribution of docket and status reports.
• Coordinate messenger services for delivery of legal documents and evidence.
• Collaborate with other departments to develop efficient procedures and streamline communications.
• Work with attorneys and Legal Support team members on miscellaneous projects.
• Attend case-related and Legal Support department meetings and training seminars.
• Perform other ad hoc assignments as delegated by the Docket Supervisor or Chief of Litigation Services.

Required Knowledge, Skills, and Abilities

• Knowledge of state and federal court procedures and processes, particularly in Illinois, Pennsylvania, Delaware, Texas, Florida, and/or California.
• Familiarity with federal courts’ CM/ECF system.
• Experience with various state court filing systems such as Odyssey.
• Willingness and ability to work overtime, including nights and weekends as needed.
• Excellent organizational skills with the ability to multitask and adapt quickly.
• Strong verbal, written, and interpersonal communication skills.
• Effective time management with the ability to meet deadlines and adjust to changing priorities.
• Ability to work well under pressure in a fast-paced environment.
• Maintain confidentiality and exercise discretion and good judgment.
• Demonstrate sound independent judgment and proactive problem-solving.
• Effective communication and listening skills.
• Ability to work independently and collaboratively.
• Creative mindset with the ability to suggest improvements and conduct cost-benefit analyses.

Preferred Technical Skills

• Proficiency in Microsoft 365 applications (Outlook, Word, PowerPoint, Excel, OneDrive, SharePoint).
• Proficiency in Adobe Acrobat.
• Experience with Court Alert or other docketing and deadline calendaring platforms.

Education and Experience

• Bachelor’s degree from an accredited college preferred.
• Minimum of 2 years litigation docketing experience at a law firm.

Location

This is a remote position.

Equal Opportunity

The employer is an Equal Opportunity Employer.