Docketing Specialist

Overview

This is a fully remote position.

This organization provides intellectual property (IP) management technology, helping manage complex IP portfolios across multiple jurisdictions. The platform supports IP strategy, decision-making, and operations through integrated workflows, data analytics, and technology-enabled services.

Role Summary

The Docketing Specialist is responsible for managing and ensuring the accuracy of IP docket records. This includes monitoring communications from patent offices and outside counsel worldwide to support legal teams in maintaining deadlines and processing information throughout the IP lifecycle. Maintaining data integrity and ensuring timely patent prosecution are central to the role.

Responsibilities

• Monitor incoming communications from patent offices and outside counsel.
• Review communications for requirements, deadlines, and bibliographic data.
• Update docket records with bibliographic information and deadlines.
• Assist clients and paralegals with prosecution-related projects.
• Apply quality assurance standards to incoming communication processing.
• Investigate and resolve discrepancies in patent application records or databases.

Requirements

• Minimum 2 years of patent experience, preferably in docketing.
• Knowledge of IP filing and prosecution in US, PCT, EP, and other jurisdictions.
• Bachelor’s degree.
• U.S. citizen or lawful permanent resident.
• Ability to work remotely within the United States.
• Experience with ANAQUA and/or PATTSY platforms; FIP or other platforms a plus.
• Docketing quality assurance experience is advantageous.
• Ability to prioritize, multitask, and follow standard operating procedures.
• Ability to work independently and within a legal team.

Preferred Qualifications

• Experience in docketing quality assurance.
• Familiarity with FIP or other platforms.

Compensation & Benefits

• Annual salary range: $45,000 to $60,000, based on relevant experience, skills, and qualifications.
• Comprehensive benefits package (additional compensation may include benefits).

Benefits & Perks

• Hybrid or fully remote work model.
• Medical, dental, vision, life, and pet insurance.
• 401(k) plan with company match.
• Three weeks of vacation.
• Eight company holidays plus two floating holidays.

Location

Fully remote, working within the United States.

Equal Opportunity

This employer is an equal opportunity employer and is committed to creating an inclusive environment for all employees. All qualified applicants receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.