Equity Administrator

Overview

This role is responsible for dependable equity administration from grant approval through an employee’s final equity transaction. You’ll ensure accurate records, smooth transaction workflows, and clear, trusted communication for employees at every stage of the equity lifecycle.

Responsibilities

• Maintain the cap table and equity award records in Carta, including grants, vesting, exercises, cancellations, and employee departures.
• Coordinate grant approvals, documentation, and transaction workflows with Legal, Finance, People, payroll, and company leadership.
• Reconcile Carta records against approved grants, payroll data, and accounting records; investigate and resolve discrepancies.
• Support equity-related reporting, audits, valuations, board materials, and other time-sensitive company needs.
• Answer employee questions about equity awards and transactions with clarity, discretion, and sound judgment.
• Build and maintain clear procedures, controls, and process improvements as the equity program grows.
• Use AI tools to work faster and smarter on routine drafting, research, and record review while protecting confidential information and applying good judgment.

Requirements

• Direct, hands-on experience administering an equity program in Carta, including managing awards and maintaining accurate cap table records.
• Strong understanding of stock options and other equity awards, employee lifecycle events, and the reporting required to support a private company.
• Experience reconciling equity records against payroll, accounting, and approved transaction data, with the ability to resolve discrepancies carefully.
• Exceptional attention to detail and discretion when working with sensitive financial, legal, and employee information.
• Ability to explain complex equity topics clearly to employees and partners who may not work with equity programs regularly.
• Proven ability to work effectively across Legal, Finance, People, payroll, and leadership teams.
• Demonstrated ability to use AI with good judgment to improve speed and clarity while protecting sensitive data.

Preferred Qualifications

• Not specified in the provided description.

Compensation & Benefits

• Compensation range: $145,000–$160,000 base plus bonus and equity
• 100% remote work environment
• Generous paid time off (vacation, sick time, and paid holidays)
• 12 weeks of paid parental leave
• Highly competitive and comprehensive medical, dental, and vision benefits plans
• 401(k) with a 5% contribution regardless of employee contribution
• Life and Disability insurance plans
• Stock options for all full-time employees
• One-time $500 reimbursement for building/upgrading a home office
• Annual allowance for education and professional development assistance
• $75 USD/month digital reimbursement
• Access to the BetterUp platform for coaching, personal, and professional growth

Location

• Remote US

Notes on AI in recruiting

This organization uses artificial intelligence tools to assist in reviewing and evaluating job applications, including resume screening, skills assessment, and candidate matching and comparisons. These tools support human recruiters in the initial review process, but final hiring decisions are made with human involvement. By submitting an application, candidates acknowledge this use of AI in the recruitment process.