IP Admin Senior Analyst (Patent Docketing)

Overview

The organization is seeking a Senior IP Analyst to join the Filing and Prosecution Team. This role provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management for customers, while delivering support aligned with customer needs.

This position is subject to U.S. export control requirements under the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR).

Responsibilities

• Interact with internal and external stakeholders, expressing ideas, organizing and delivering information appropriately in a virtual, highly matrixed and global environment.
• Plan, organize, and execute tasks and responsibilities to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution; coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain customer documents as directed, including scanning and filing incoming documents, retrieving and sending requested documents, handling unfiled matters, and managing file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including intellectual property applications (domestic and international), IDS, formalized priority claims, and formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed.
• Maintain customer dockets, run reports as appropriate, and correspond internally and externally regarding application deadlines and status.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLAs.
• Liaise with other business areas (as defined) to meet customer expectations by ensuring adherence to agreed or required service levels.

Requirements

• Associate’s Degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software, specifically TIPMS.
• Experience with Microsoft Outlook, Word, and Excel.

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• Paralegal certificate from an ABA approved program (plus).
• Work experience in the pharmaceutical industry.

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year.
• Eligible for incentive or bonus earnings.
• Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
• Benefits package includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more.

Location & Hours of Work

• Full Time, permanent position
• Remote position working in the United States, preferably in CST or EST.