Legal Secretary

Overview

An established insurance defense law firm based in Oakland, California, founded in 1946, is seeking a Legal Secretary to support its legal team. The firm specializes in insurance defense and handles complex state and federal court procedures.

Responsibilities

• Provide administrative, secretarial, and clerical support to assigned attorneys and paralegals.
• Format briefs, pleadings, and correspondence, including Tables of Contents and Authorities.
• Prepare document templates for motions, discovery, and trial materials.
• File legal documents with state and federal courts, requiring expertise in e-filing.
• Proofread all legal documents for accuracy before filing or distribution.
• Update and maintain client files promptly.
• Manage attorney calendars using calendaring systems such as Abacus and Outlook.
• Prioritize and complete assigned tasks efficiently with attention to detail.
• Assist in trial preparation as needed.

Requirements

• High school diploma.
• Familiarity with State and Federal Rules, Administrative Procedures, and County local rules.
• Experience with e-filing, case management, docketing, calendaring, e-discovery, document review, and exhibit preparation.
• Proficiency in Microsoft Office, Adobe or Power PDF, and internet browsers.
• Strong analytical and written communication skills.

Compensation & Benefits

• Salary range: USD $65,000 - USD $85,000 per year, depending on skills, training, and experience.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) retirement plan.
• Paid maternity leave.

Equal Opportunity

The employer is an equal opportunity organization committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Location

Oakland, California