Legal Secretary

Overview

An established insurance defense law firm based in Oakland, California, founded in 1946, is seeking a Legal Secretary to support its legal team. The firm specializes in insurance defense and handles complex state and federal court procedures.

Responsibilities

• Provide administrative, secretarial, and clerical support to assigned attorneys and paralegals.
• Format briefs, pleadings, and correspondence, including Tables of Contents and Authorities.
• Prepare document templates for motions, discovery, and trial materials.
• File legal documents with state and federal courts, requiring expertise in e-filing.
• Proofread all legal documents for accuracy before filing or distribution.
• Update and maintain client files promptly.
• Manage attorney calendars using calendaring systems such as Abacus and Outlook.
• Prioritize and complete assigned tasks efficiently with attention to detail.
• Assist in trial preparation as needed.

Requirements

• High school diploma.
• Familiarity with State and Federal Rules, Administrative Procedures, and County local rules.
• Experience with e-filing, case management, docketing, calendaring, e-discovery, document review, and exhibit preparation.
• Proficiency in Microsoft Office, Adobe or Power PDF, and internet browsers.
• Strong analytical and written communication skills.

Compensation & Benefits

• Salary range: USD $65,000 - USD $85,000 per year, depending on skills, training, and experience.
• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• Paid maternity leave.

Location

Oakland, California