Legal Support Coordinator

Overview

Position: Legal Support Coordinator
Reports to: Director of Legal Operations
Position Type: 12-month
Start Date: July 2026
Compensation: $26.40 - $31.68/hour, Home Office Grade 4

This role supports the legal operations of a public charter school organization serving Houston, Texas. The Legal Support Coordinator will manage contract workflows, support Title IX and investigation processes, conduct legal research, and ensure compliance with legal timelines and documentation requirements.

Responsibilities

Contract Lifecycle Management

• Manage end-to-end contract workflow including intake, routing for review, approval tracking, execution, and archiving
• Maintain a centralized contract register with status, key dates, renewal timelines, and approval milestones
• Prepare, track, and organize contracts throughout the approval lifecycle
• Support Board approval processes related to contracts
• Draft routine legal documents aligned with templates and policies; escalate non-routine documents to Director
• Maintain records retention policies and procedures
• Flag contracts approaching renewal or expiration and initiate renewal workflow

SOP & Policy Maintenance

• Maintain version control and updates for legal operations SOPs, policy templates, and compliance documentation
• Draft initial and annual updates of SOPs for Director review
• Maintain an SOP and policy library with current versions and review dates
• Coordinate cross-functional input on policy drafts

Legal Matter Intake & Tracking

• Serve as intake point for formal legal matters including complaints, subpoenas, custody orders, legal notices, and agency inquiries
• Open files, assign tracking numbers, set response timelines, and route matters to Director within one business day
• Maintain a legal matter log with status, deadlines, assigned owners, and next steps
• Track and coordinate formal complaints and escalate high-risk matters to Director
• Support responses to subpoenas, custody orders, and legal notices
• Coordinate document collection, redaction, and production
• Provide document production support for Public Information Requests as assigned

Legal Research & Case Support

• Conduct legal and regulatory research and summarize findings for Director
• Track and coordinate formal complaints and escalate complex matters
• Support responses to subpoenas and legal notices

Title IX & Investigation Process Support

• Manage Title IX case intake, tracking, and timelines
• Ensure required notices and documentation are completed
• Coordinate with campus and HR investigators (no fact-finding)
• Support process and documentation for personnel and student investigations
• Maintain audit-ready legal and investigation files
• Note: This role supports Title IX process administration only and does not serve as the designated Title IX Coordinator

Compliance & Legal Training Coordination

• Coordinate logistics for legal and compliance training initiatives
• Maintain training completion records and track participation
• Prepare and organize training materials and resources
• Coordinate follow-up actions after training delivery

External Counsel Coordination

• Serve as operational contact for external counsel engagements
• Coordinate scheduling, document transmission, and communication logistics
• Track active outside counsel matters and deadlines
• Process and route external counsel invoices for Director approval
• Maintain organized files for outside counsel engagements
• Note: This role does not independently engage or authorize outside counsel

Additional Duties

• Perform other duties as assigned by leadership

Requirements

• Bachelor’s degree from an accredited institution or equivalent relevant work experience
• Paralegal certificate from an ABA-approved or accredited program or 2+ years of paralegal/legal operations experience
• 3–5 years of experience in legal, compliance, or paralegal roles managing multiple active matters
• Familiarity with legal and regulatory requirements related to education, public information, and confidentiality (e.g., FERPA, TPIA/FOIA, Title IX)
• Experience drafting, reviewing, or organizing contracts and legal documents
• Experience managing case files, deadlines, and documentation systems
• Experience conducting legal or regulatory research and summarizing findings
• Familiarity with records management and document production including redaction
• Experience managing contract lifecycle workflows including approvals and renewals
• Exceptional organization, attention to detail, and strong written communication skills
• Ability to manage multiple deadlines and prioritize independently
• Discretion handling sensitive and confidential information
• Process-oriented mindset with ability to follow and improve systems
• Ability to escalate issues appropriately rather than independently interpret legal risk
• Strong follow-through and documentation habits
• Ability to work outside normal hours and on weekends as needed
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress and work urgently in a fast-paced environment
• Ability to build and maintain positive working relationships in a collaborative team environment
• Dedication to professional growth and development

Preferred Qualifications

• Paralegal certification (CP, ACP, or equivalent)
• Master’s degree in Legal Studies, Public Administration, or related field
• Title IX investigator or coordinator training (process-focused)
• Records management certification (CRM)
• Training in contract lifecycle management systems
• Experience working in K–12 education, higher education, or public sector
• Bilingual in Spanish

Compensation & Benefits

• Hourly, non-exempt position with pay commensurate with experience
• Health and supplemental insurance options including $0 monthly medical plan or $24 monthly plan with $50 Health Savings Account contribution
• Eligibility for benefits requires working 20+ hours per week (full benefits) or minimum 10 hours per week (medical benefits)
• Participation in Teacher Retirement System of Texas and optional 457b Retirement Plan
• Paid Time Off: 15 days for employees working 20+ hours per week plus system closures
• Paid leave for medical needs including maternity and paternity leave, paid at 100% based on eligibility and tenure
• Professional development opportunities

Location

Houston, Texas

Equal Opportunity

The organization is an equal opportunity employer and does not discriminate based on race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.