Litigation Docket Specialist

Overview

This role involves managing and maintaining the legal docketing system for litigation and arbitration matters. The Litigation Docket Specialist works with firm attorneys and staff, using litigation docketing software to ensure critical deadlines, court dates, and case-related events are accurately recorded, tracked, and communicated.

Responsibilities

• Calculate, record, and docket litigation-related deadlines for matters pending in state and federal courts, as well as arbitrations and mediations; monitor associated reminders, emails, and reports.
• Review court filings, orders, and notices to identify important dates and requirements; enter case information, activity, and deadlines into the docket system.
• Ensure compliance with court rules, local procedures, and firm policies regarding docketing.
• Communicate and coordinate with case teams to review and confirm court deadlines and instructions; promptly communicate deadlines and changes.
• Research and/or monitor cases using online resources; provide court filing and service information.
• Respond promptly and professionally to information requests from attorneys and professional staff regarding docketed dates, agency and court rules, and procedures.
• Generate calendar reports and queries based on standard procedures; create custom docket reports and queries as requested.
• Assist with service and filing of court documents.
• Perform Electronic Court Filings in Federal, State, and Appellate Courts.
• Assist with development of department policies and procedures and innovation-related projects.
• Occasionally travel to local courts and agencies.
• Perform other duties as assigned.

Requirements

• Minimum two (2) years docketing experience in a law firm docket department.
• Strong familiarity with litigation docketing and calendaring procedures.
• Strong working knowledge of California Civil Practice Law and Rules and the Federal Rules of Civil and Appellate Procedure, with the ability to navigate other bodies of rules and procedures as needed.
• Proficiency using docketing software (e.g., eDockets, CompuLaw, CourtAlert) for calendaring and reporting.
• Knowledge of court websites, docket searching, and document retrieval databases (PACER, Lexis/Nexis, Westlaw, File & Serve Express, etc.).
• Strong knowledge of federal and state e-filing procedures and technologies.
• Proficiency with Microsoft Office suite applications.
• Strong attention to detail and ability to prioritize tasks in a high-pressure environment.
• Excellent communication, time management, and organizational skills.
• Strong collaborative skills and flexibility to adapt to changing department procedures.
• Strong service, communication, and problem-solving skills.
• Available to work overtime and/or do limited business travel.

Education

• Bachelor’s Degree required.
• Equivalent training and legal experience may substitute for education.

Experience

• Minimum two (2) years of docketing experience, with knowledge, skills, and abilities relevant to the role obtained during that time.

Compensation & Benefits

Pay range:

• $70,000 - $110,000 — Boston, Chicago, Dallas, Denver, Los Angeles, Minneapolis, Orange County, Waltham, and Washington DC
• $76,000 - $120,000 — New York & San Francisco
• $68,000 - $100,000 — Other US locations