Litigation Docketing Specialist

Overview

The Litigation Docketing Specialist is part of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. The role supports attorneys and legal staff by providing thorough and accurate litigation calendaring services for federal, state, and agency matters.

Responsibilities

• Review court documents, legal correspondence, and case team requests.
• Independently enter case information, activities, and deadlines into the department’s rules-based calendaring software (Milana).
• Ensure compliance with firm docketing procedures, best practices, and workflows.
• Respond to requests from attorneys and legal staff regarding deadlines and court rules.
• Conduct jurisdictional research and provide comprehensive summaries to case teams (with oversight from senior docketing staff and manager as needed).
• Maintain accurate, timely calendaring and ensure deadlines and docket entries are properly recorded in Milana.
• Create and circulate reports to case teams for review and confirmation of deadlines.
• Perform quality review of work product according to internal department procedures.
• Escalate questions to senior docketing staff and the Litigation Docketing Manager in a timely manner.
• Provide suggestions to improve department procedures and workflow.
• Stay current on developments, procedures, and rules in relevant forums, including general state and federal practices.
• Assist with departmental projects as needed.

Requirements

• Degree from an accredited college or university, a paralegal certificate, or equivalent experience/education.
• Minimum of 2 years of docketing experience in a law firm setting.
• Prior experience computing deadlines in both federal and state courts is required.
• Familiarity with rules-based calendaring software such as Milana is helpful.
• Knowledge of the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and summarize findings effectively.
• Strong attention to detail, analytical and organizational skills.
• Excellent communication and people skills; ability to exercise professionalism and diplomacy.
• Ability to work under pressure to meet strict deadlines and adapt to a changing work environment.
• Service-oriented mindset and ability to collaborate in a team setting.
• Strong proficiency in MS Office is preferred.
• Ability to work overtime when required is necessary.

Preferred Qualifications

• Experience computing deadlines in federal and state courts using Milana.

Compensation & Benefits

Pay is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for performance bonuses and benefits such as healthcare, retirement plans, and paid time off.

In California, the salary/wage range is $85,000 - $105,000 annually.

Location

California