Professional Legal Administrator at Texas Immigration Firm

Overview

A law firm with offices in Austin and Laredo, Texas, is seeking a Professional Legal Administrator with over 5 years of relevant experience. This executive-level operations leadership role functions as a de facto Chief Operating Officer (COO), overseeing all non-attorney staff and business functions. The position reports directly to the Owner and supports the firm's mission to assist Texas immigrants.

This role offers flexibility with hybrid work options in Austin or Laredo or 100% remote work within Texas, requiring the ability to travel to either office as needed.

Responsibilities

Leadership & Strategy

• Collaborate with the Owner to develop the annual business plan, budget, and strategic calendar.
• Lead planning sessions, manage staffing and facilities plans.
• Conduct firm-wide leadership meetings, including performance reviews and goal-setting.

Human Resources

• Manage or supervise all HR functions such as recruitment, onboarding, payroll, benefits administration, policy development, employee records, and compliance with bar regulations for legal staff.

Business Systems

• Drive the creation and continuous improvement of firm-wide systems including marketing, client intake, legal workflow, billing, finance, risk management, and facilities.

Financial Oversight

• Collaborate with the CFO/Controller to manage budgeting, financial reporting, and recommend corrective actions to the Owner.

Workflow Management

• Monitor case flow and pipeline efficiency.
• Consult with the Managing Attorney to ensure legal, ethical, and profitability standards are maintained.

Requirements

• Minimum 5 years of relevant experience in law firm management or related fields.
• Bachelor's degree in Business Administration, Accounting, or equivalent experience.
• Strong background preferred in law firm management, human resources, budgeting, and bookkeeping.
• Spanish fluency or proficiency is strongly preferred.
• Must be based in Texas with the ability to travel to Austin and Laredo as needed.

Compensation & Benefits

• Salary range: $100,000 to $140,000 per year, depending on experience and demonstrated value.
• Bonus structure available.
• Benefits include health insurance, paid time off (PTO), volunteer time off (VTO), sick leave, paid holidays, and coverage of bar dues.
• Work hours typically range from 40 to 50 hours per week with an emphasis on work-life balance.

Location

• Hybrid role based in Austin or Laredo, Texas, or 100% remote within Texas.
• Ability to travel to Austin and Laredo offices as needed.

Additional Information

• The firm was established in 2006 and is woman-owned and managed.
• It focuses on immigrant rights and provides compassionate legal services.
• Equal opportunity employer committed to non-discrimination on all protected bases.

Start Date

• Immediate start preferred, with understanding for candidates needing to provide notice at their current employment.