Site Contracts Specialist

Overview

This role supports timely negotiation, execution, and management of clinical trial agreements, budgets, and related documentation to enable efficient study start-up and site activation. The position collaborates with sponsors, investigative sites, legal teams, and internal study start-up stakeholders to ensure contracts are delivered accurately, compliantly, and within agreed timelines.

Responsibilities

• Prepare, review, negotiate, and manage clinical trial agreements, amendments, and associated contract documentation.
• Develop, negotiate, and manage site budgets within approved sponsor parameters.
• Serve as a primary liaison between sponsors, investigative sites, legal teams, and internal stakeholders for contract and budget activities.
• Ensure contracts and budgets are executed within agreed study timelines and project milestones.
• Maintain contract management systems, trackers, templates, and documentation to support compliance and transparency.
• Review contractual documents to ensure accuracy, completeness, and alignment with applicable regulations, sponsor requirements, and organization policies.
• Monitor contract status and proactively identify and resolve negotiation roadblocks.
• Support site payment activities and coordinate accurate and timely invoicing processes.
• Assist with country and site start-up activities, including document collection and study maintenance as required.
• Ensure contract-related documentation is appropriately filed and maintained throughout the study lifecycle.
• Participate in project meetings and provide updates on contract and budget progress.
• Support quality initiatives, audits, inspections, and process improvement activities.
• Contribute to the development of systems, tools, and best practices across contract and budget management functions.

Requirements

• Bachelor’s degree or equivalent qualification in a scientific, healthcare, legal, business, or related discipline.
• Previous experience within a CRO, pharmaceutical company, or clinical research environment.
• Proven experience in site contract negotiation and budget management for clinical trials.
• Strong understanding of clinical research processes, study start-up activities, and site activation requirements.
• Working knowledge of ICH-GCP guidelines and applicable regulatory requirements.
• Excellent negotiation, communication, and stakeholder management skills.
• Ability to review and interpret contractual, legal, financial, and operational documentation.
• Strong attention to detail with exceptional organizational and project coordination skills.
• Comfortable working with contract management systems, CTMS platforms, and Microsoft Office applications.
• Demonstrated ability to work independently while collaborating effectively within cross-functional teams.
• Proactive, solutions-focused mindset with the ability to manage competing priorities in a fast-paced environment.

Preferred Qualifications

• Experience working across multiple countries and cultures.

Compensation & Benefits

• Expected salary range: $75,000 - $110,000 per year, depending on experience and qualifications.
• Competitive compensation with a salary and benefits package aligned with skills and experience.
• Flexible working: remote or hybrid options depending on location and business requirements.
• Career development opportunities, including learning, mentorship, and global career pathways.
• Employee wellbeing initiatives designed to support work-life balance, health, and engagement.

Location

• Remote or hybrid working options are available depending on location and business requirements.