U.S. Filing Specialist (Pacific Working Hours)

Overview

This role is for a U.S. Filing Specialist on the Patent Support team, providing patent prosecution support for assigned clients. The position is fully remote.

Responsibilities

• Manage all administrative aspects of U.S. patent prosecution for assigned clients, applying detailed knowledge of USPTO procedures and firm protocols.
• Build and maintain strong client relationships by delivering responsive service, understanding client business needs, and anticipating future requests.
• Maintain Redbook and monitor electronic Daily Dockets; proactively communicate deadlines to practitioners and coordinate with the Docket Department on required actions.
• Prepare, file, and manage accurate and timely USPTO submissions, including Information Disclosure Statements, ensuring compliance with U.S. and applicable international prior-art reporting requirements.
• Process incoming USPTO and prosecution-related correspondence and report relevant information to clients.
• Apply and maintain client-specific guidelines and preferences to support effective portfolio management.
• Respond to routine client inquiries and provide patent portfolio status updates as requested.
• Provide backup support to colleagues and assist with overflow work.
• Independently gather information for routine matters, seek guidance for complex issues, and share knowledge and best practices with the team.
• File and maintain documents and correspondence related to U.S. patent prosecution.
• Assist with client file transfers and disengagement processes.

Requirements

• Bachelor’s degree and/or prior patent law experience preferred; minimum of two years of progressive patent experience required.
• Ability to manage assignments from inception to completion with general supervision.
• Working knowledge of USPTO procedures, including 37 C.F.R., the MPEP, and USPTO systems (Patent Center, Assignment Center).
• Exceptional attention to detail and proofreading skills, delivering accurate, high-quality work.
• Strong written and verbal communication skills and basic math proficiency.
• Demonstrated client service focus for internal and external clients.
• Effective time management skills with the ability to prioritize and meet competing deadlines.
• Ability to resolve issues constructively and identify when to seek guidance on risk matters.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint; strong technical aptitude and ability to learn new systems quickly.
• Flexibility to work overtime as needed; typing speed of 70 wpm preferred.

Compensation & Benefits

• Salary range: $80,000 to $112,000 annually (may vary based on location, experience, and qualifications).
• Comprehensive benefits package starting on the first day, including medical, dental, vision, life, and disability coverage.
• Parental leave and family benefits including adoption and fertility treatment options.
• Backup child and elder care.
• Global wellness program with access to mental health and meditation apps.
• Annual community service day and a birthday holiday.
• Education reimbursement annually.
• Dedicated talent development support.
• Competitive annual profit-sharing contribution.

Location

• This is a fully remote position.

Applicants must be authorized to work in the United States.