V105 - Legal Assistant | Legal Assistant & Case Management Coordinator

Overview

This role supports a law firm’s daily legal operations by ensuring assigned matters are organized, documented, and progressing efficiently from opening to closing. Responsibilities include coordinating case files, managing calendars and deadlines, assisting with electronic court filings, communicating with clients and legal professionals, and supporting attorneys with essential administrative tasks.

Responsibilities

• Coordinate service of process and track proofs of service and related deadlines.
• Prepare and send approved client correspondence, welcome letters, and document requests.
• Open, organize, maintain, and close legal case files in accordance with firm procedures.
• Follow established legal procedures, confidentiality requirements, document management standards, and firm policies.
• Proactively follow up on outstanding tasks, assist with overflow work, and identify opportunities to improve workflows through established procedures.
• Identify outstanding tasks, proactively follow up on pending items, and contribute to workflow improvements.
• Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.
• Record billable time and matter-related expenses accurately and on a daily basis.
• Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.
• Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.
• File and serve attorney-approved documents through applicable state and federal electronic court filing systems.
• Coordinate with attorneys, clients, and other legal professionals to ensure cases progress efficiently.
• Manage case calendars, court dates, deadlines, reminders, and follow-up tasks to ensure timely completion.
• Record meeting outcomes, assigned responsibilities, and deadlines to ensure clear follow-up.
• Respond to client, court, and opposing counsel communications within established timelines and document all interactions.

Requirements

• Working Hours: Monday through Friday, 8:30 AM to 5:00 PM
• Timezone: EST
• Experience: Previous legal experience required. Experience in a law firm, court environment, or similar legal practice is preferred.
• Education: A law degree or relevant legal practice background is strongly preferred.
• Language: Fluent spoken and written English.
• Technical Requirements: Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.
• Professional Standards:
  • Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements.
  • This position supports legal administration and case coordination. It does not include providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or performing other attorney-only functions.

Preferred Qualifications

• Familiarity with legal practice management platforms and digital calendar systems.
• Comfort using approved technology and AI tools within established confidentiality and security guidelines.

Compensation & Benefits

• Monthly Compensation: 1,150 to 1,220 USD

Location

• Remote work with US-based employers (timezone: EST).