Assistant Company Secretary

Overview

This role supports the Group General Counsel and corporate governance function in administering Board and committee governance, maintaining the corporate governance framework, coordinating securities exchange and regulatory obligations, supporting shareholder services, and ensuring effective operation of governance processes in a dual-listed public company environment.

The position coordinates Governance Specialists across Australia and the United States to deliver high-quality governance execution, including support for the international roll-out of an approved prostate cancer imaging agent and advancement of late clinical-stage products.

Responsibilities

• Support the annual Board and Committee program, including:
  • Coordinating agendas
  • Preparing/handling board papers
  • Managing minutes and resolutions
  • Supporting director induction
  • Coordinating board evaluation logistics
  • Providing governance administration
• Assist the Head of Corporate Governance and the Group General Counsel in advising the Board, Chair, Chief Executive Officer, Chief Financial Officer, and senior leadership on:
  • Corporate governance matters
  • Directors’ duties
  • Governance best practices
• Maintain and continuously improve the corporate governance framework, including:
  • Board and committee charters
  • Delegation authorities
  • Policies and governance guidelines
• Coordinate Australian Securities Exchange compliance activities and related obligations, including:
  • Australian Securities and Investments Commission (ASIC) filings
  • Continuous disclosure
  • Listing rule calendars
  • Securities dealing policies
  • Annual General Meeting preparation
  • Proxy and shareholder materials
  • Share registry/depositary relationships
• Coordinate with United States securities counsel (Senior Counsel, Corporate Affairs & Securities) on:
  • NASDAQ foreign private issuer obligations
  • Securities and Exchange Commission filings
  • United States governance requirements
• Coordinate Governance Specialists across Australia and the United States, and liaise with external governance advisers and subsidiary governance providers under the direction of the Group General Counsel
• Support subsidiary governance and entity management across jurisdictions, including governance of joint ventures and related entities

Requirements

Education and Experience

• 10+ years of company secretarial, corporate governance, or corporate legal function experience in a listed company
• Governance qualification such as Governance Institute of Australia/Chartered Governance Professional, ACIS/FCIS, Australian Institute of Company Directors, law degree, or equivalent (strongly preferred)
• Dual-listed Australian Securities Exchange/NASDAQ or cross-border listed company experience (strongly preferred)
• Experience in a regulated, global pharmaceutical, biotechnology, medical device, or healthcare environment
• Deep knowledge of Australian Securities Exchange Listing Rules and Corporations Act 2001, plus familiarity with United States Securities and Exchange Commission/NASDAQ governance requirements

Key Competencies

• Inclusive mindset: understanding and appreciation for diversity; ability to create an environment where colleagues are heard, respected, and able to contribute
• Creativity and innovation: ability to think beyond established approaches and explore better ways to solve problems
• Commitment to excellence: pride in high-quality work, sound judgment, and continuous improvement
• Results-oriented: drive toward clear outcomes, measurable impact, and timely execution
• Ethical behavior: integrity and commitment to ethical conduct with colleagues, business partners, regulators, and external stakeholders
• Adaptability: ability to operate effectively in a dynamic, high-growth environment and adjust priorities while maintaining sound judgment and stakeholder trust
• Strong communication skills: clear, credible communication with colleagues and stakeholders; ability to translate complex legal, compliance, technical, or governance issues into practical guidance
• Collaboration: work effectively across functions, geographies, and cultures; share knowledge and build relationships
• Resilience: remain calm and solutions-oriented under pressure, including in ambiguous situations and urgent needs
• Continuous learning: growth mindset; seek opportunities to deepen expertise and improve processes

Preferred Qualifications

• Inclusive mindset demonstrated across cultures, regions, and functions
• Integrity, discretion, and sound judgment; ability to manage Board-level confidential information with the highest standards
• Clear communication with directors, executives, regulators (Australian Securities Exchange, Australian Securities and Investments Commission, Securities and Exchange Commission), external advisers, and shareholders
• Exceptional organizational skills and attention to detail; ability to manage complex governance calendars and deadlines across multiple jurisdictions
• Demonstrated collaboration, resilience, adaptability, and continuous learning
• Results orientation with a commitment to quality, governance excellence, and ethical conduct

Compensation & Benefits

• Competitive salaries
• Health and wellbeing incentives
• Bonus incentives
• Support for learning and development

Additional offerings mentioned include:

• Annual performance-based bonuses
• An equity-based incentive program
• Generous vacation
• Paid wellness days

Location

Offices are located in Australia (HQ), Belgium, Japan, Switzerland, and the United States. The role coordinates governance specialists across Australia and the United States.