Compliance Paralegal

Overview

This role supports the legal function of a large, multi-jurisdictional architectural practice operating across multiple countries and regulatory regimes. The Compliance Paralegal assists with compliance related to professional licensure, regulatory obligations, ethics, risk management, and project-based compliance requirements. The position involves close collaboration with attorneys, administrative professionals, and business teams to ensure operations align with applicable laws, professional standards, and internal policies across all jurisdictions.

Responsibilities

Regulatory & Professional Compliance

• Assist with implementation, monitoring, and maintenance of compliance programs and internal controls
• Support compliance with laws and regulations applicable to architectural and professional services firms, including:
  • Professional licensure and registration requirements
  • Local and international business regulations
  • Anti-bribery and corruption laws
  • Trade, sanctions, and export control considerations (as applicable)
• Track firm and key individual professional licenses, certifications, and renewals across multiple jurisdictions
• Support compliance with professional codes of conduct and ethical standards governing architects and design professionals

Policy & Governance Support

• Maintain compliance calendars, regulatory deadlines, and reporting requirements
• Manage regulatory filings, certifications, and disclosures
• Support responses to regulatory inquiries and examinations

Investigations, Audits & Risk Management

• Assist with internal compliance reviews, audits, and investigations
• Collect, organize, and manage documents related to compliance matters
• Document findings, remediation actions, and follow-up measures
• Support compliance-related insurance, risk assessments, and claims documentation

Legal & Administrative Support

• Conduct legal and regulatory research under attorney supervision, including jurisdiction-specific compliance issues
• Prepare summaries, reports, and dashboards for Legal, Compliance, and Risk leadership
• Prepare shareholder resolutions and secretary’s certificates under attorney supervision
• Maintain organized and confidential compliance and legal files

Requirements

• Associate’s or Bachelor’s degree in paralegal studies, legal studies, business, or related field
• Paralegal certificate preferred or equivalent professional experience
• Minimum 2 years of experience in a legal, compliance, risk, or regulatory support role
• Strong attention to detail and document-management skills
• Proven ability to handle confidential and sensitive information
• Proficiency with Microsoft Office and document management systems

Preferred Qualifications

• Experience supporting a professional services firm, preferably in architecture or engineering
• Experience working in or supporting multi-jurisdictional or international operations
• Familiarity with:
  • Professional licensing and registration tracking
  • Compliance programs in regulated or project-driven environments
  • Corporate governance documents for professionally licensed entities

Key Skills & Competencies

• Strong written and verbal communication skills
• Highly organized with ability to manage multiple deadlines across jurisdictions
• Sound judgment and discretion
• Collaborative, proactive, and detail-oriented
• Ability to adapt to evolving regulatory and business requirements

Work Environment

• Fast-paced, creative, entrepreneurial professional services environment
• Interaction with global teams and external stakeholders
• Periodic deadline-driven workload tied to regulatory filings and audits

Compensation & Benefits

The annual salary range for this position is $75,000 to $90,000, commensurate with qualifications and dependent on geographic location. Compensation decisions consider qualifications, skill sets, education, experience, training, licensure, certifications, and business-related factors. Pay practices are reviewed regularly to ensure fairness and equity.

Equal Employment Opportunity

The employer maintains an Equal Employment Opportunity policy ensuring all employment decisions are made without discrimination based on sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable laws. Local laws providing greater protections will apply where relevant.

Pay Transparency

Employees and applicants will not face discrimination for inquiring about, discussing, or disclosing their own pay or that of others, except where disclosure is restricted due to job functions or legal obligations.