Contract Manager

Overview

Operations Manager, Contracts & Compliance

• Full-time
• Remote (Arizona Based)
• Salary: $85,000 - $90,000 annually
• Annual Bonus Eligibility: Up to 5% of base salary
• Comprehensive benefits package
• 16 paid holidays annually

Responsibilities

Contract & Proposal Management

• Manage the full proposal-to-contract lifecycle including proposals, service agreements, amendments, and renewals
• Coordinate contract preparation and execution using approved templates and processes
• Act as liaison between internal stakeholders, external partners, and legal counsel
• Review agreements for accuracy, completeness, and alignment with approved proposals
• Maintain contract records, documentation standards, and renewal tracking systems
• Monitor contract deadlines, renewals, and terminations; coordinate follow-up actions with operational leaders

Compliance & Risk Administration

• Maintain business licenses, registrations, and corporate filings across operating markets
• Coordinate annual compliance requirements, renewals, and regulatory filings
• Support new community onboarding and market expansion efforts ensuring compliance readiness
• Assist with insurance administration, renewals, and certificates of insurance
• Maintain compliance documentation and reporting records

Legal Operations Support

• Coordinate with internal leadership and external legal counsel on organizational legal matters
• Track legal requests, documentation, trademark renewals, and project timelines
• Maintain organized legal records and support risk management initiatives
• Participate in legal coordination meetings and monitor active matters

Process Improvement & Operational Excellence

• Develop and maintain workflows, standard operating procedures (SOPs), and process documentation
• Manage document retention standards and organizational filing systems
• Conduct audits to ensure documentation and compliance requirements are met
• Provide training and guidance on contract, compliance, and documentation processes
• Generate reports related to contract activity, compliance deadlines, and operational metrics
• Identify opportunities to improve efficiency, accountability, and consistency across the organization

Team & Organizational Support

• Serve as a resource to internal teams on contracts, compliance, and operational best practices
• Support a culture of accountability, collaboration, and continuous improvement
• Contribute to special projects and strategic operational initiatives
• Perform other duties as assigned

Requirements

• 3-5+ years of experience in operations, contract administration, compliance, legal support, project coordination, or related fields
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong analytical and problem-solving abilities
• High level of integrity, professionalism, and discretion
• Proficiency with Microsoft Office and document management systems
• Experience working with contracts, legal documentation, or compliance programs
• Familiarity with business licensing, insurance administration, or regulatory compliance
• Experience using workflow and document management platforms such as Monday.com, SharePoint, or similar systems
• Ability to work independently and collaboratively across teams

Preferred Qualifications

• Bachelor's degree in Business Administration, Operations, Legal Studies, or related field preferred
• Experience in community management, real estate, homeowner associations, or related industries preferred
• Ability to occasionally travel for meetings, training, or company events as needed

Compensation & Benefits

• Medical coverage available from the first day of employment
• Employer-paid dental and vision coverage
• 401(k) retirement plan
• Employer-paid life insurance, accidental death & dismemberment (AD&D), and long-term disability coverage
• Pet insurance options
• Employee Assistance Program offering mental health, financial, legal, and family support resources
• Travel assistance and identity theft protection
• Complimentary will preparation services
• Generous paid time off
• 16 paid holidays annually, including a Birthday Day and Volunteer Day in addition to PTO
• Professional development and growth opportunities

Location

• Remote position based in Arizona

Equal Opportunity

The employer is an Equal Opportunity Employer committed to creating an inclusive workplace where all team members are valued and respected.