Contract Specialist

Overview

A leading provider of facility and construction cost data, software, and services is seeking a detail-oriented, self-motivated Contract Specialist to join their Program Development & Contracting team. This role supports the development, administration, maintenance, and compliance of contracts across a diverse client portfolio. The Contract Specialist will collaborate with internal teams, clients, contractors, and stakeholders to ensure effective coordination and management of contract-related activities throughout the contract lifecycle.

Responsibilities

• Establish, maintain, and grow relationships with clients, contractors, and key stakeholders.
• Coordinate, review, and distribute critical contractual information to internal teams and external partners.
• Develop, review, and support publicly solicited and privately negotiated contract documents, amendments, renewals, and related materials.
• Assist Program Delivery Managers, Program Developers, and other stakeholders during contract development, solicitation, execution, and maintenance.
• Coordinate, prepare, and review contract activity to support performance evaluations, renewals, extensions, and compliance requirements.
• Maintain and update key contractual information, schedules, and records using spreadsheets, databases, Smartsheet, CRM platforms, and document repositories.
• Coordinate and assist with internal and external meetings throughout the contract lifecycle.
• Support contractor engagement, client support, and operational initiatives across programs.
• Monitor contractual requirements and ensure accurate and consistent documentation, records, and reporting.
• Coordinate and distribute key contractual information with internal teams including Program Delivery, Business Development, Legal, Marketing, Operations, and Finance.
• Respond to and manage daily contract-related inquiries from clients, contractors, and internal stakeholders.
• Assist in developing and tracking key performance indicators, reporting metrics, and continuous improvement initiatives.
• Support audits, compliance reviews, and program assessments as needed.
• Manage special projects and strategic initiatives as assigned.

Qualifications

• Associate's Degree preferred.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven customer service skills with excellent verbal and written communication abilities.
• Strong attention to detail with the ability to maintain high accuracy, organization, and confidentiality.
• Demonstrated success working collaboratively in a team environment and fostering positive working relationships.
• Highly organized and flexible, capable of managing multiple priorities and meeting deadlines.
• Self-directed with the ability to work independently, exercise sound judgment, and prioritize responsibilities with minimal supervision.
• Strong analytical and problem-solving skills.
• Ability to interpret, review, and manage contractual documentation and related requirements.
• Ability to work effectively with internal and external stakeholders at all levels.

Compensation & Benefits

• Salary range: 51,300.00 - 85,700.00 (local currency).
• Comprehensive benefits package including medical, dental, vision, life and long-term disability insurance.
• Health Savings Account (HSA) and 401(k) retirement plan.

Equal Opportunity Employer Statement

The organization is an equal opportunity employer and values diversity. Applications are encouraged from all qualified individuals without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Reasonable accommodations are provided for applicants with disabilities during the employment application process.