Contracts Administrator (Legal)

Overview

Remote position for a Contracts Administrator responsible for establishing and operating an AI-enabled contract management capability across the full contract lifecycle. This includes proposal-stage terms and conditions review, contract execution, administration, compliance monitoring, and subcontractor flow-down. The role identifies functional, legal, commercial, reporting, and workflow requirements; researches and evaluates AI-based contract management solutions; leads selection and implementation activities; supports testing and user readiness; and administers contracts using the selected platform.

Responsibilities

AI-Based Contract Management Software

• Lead identification, documentation, and prioritization of requirements for an AI-based contract management software solution, including:
  • intake, review, and approval workflows
  • clause libraries
  • obligation tracking
  • document storage
  • reporting, search, and analytics
  • security, permissions, and auditability
• Partner with internal stakeholders (executive leadership, project managers, proposal teams, finance, procurement, legal counsel, business development, operations, and subcontractor management) to define current-state challenges and future-state needs.
• Research and assess AI-enabled contract lifecycle management platforms for proposal, contracting, compliance, and subcontractor flow-down support.
• Develop evaluation criteria, participate in vendor demonstrations, compare capabilities, assess implementation effort, and recommend a preferred solution.
• Coordinate software selection, including requirements traceability, vendor questions, scoring, risk assessment, cost considerations, and implementation planning.
• Lead or support platform implementation, including configuration, data migration planning, template and clause library setup, workflow design, reporting structure, user roles, and governance procedures.
• Plan and execute user acceptance testing, workflow testing, data validation, AI-assisted review testing, permissions testing, and reporting validation prior to full deployment.
• Develop standard operating procedures, user guides, training materials, and adoption plans to promote consistent use.

Contract Review, Proposal Support, and Contract Formation

• Review requests for proposals, solicitations, customer-provided terms and conditions, draft agreements, and related procurement documents to identify contractual, commercial, compliance, risk, intellectual property, data, confidentiality, payment, deliverable, schedule, indemnity, insurance, limitation of liability, termination, and dispute resolution requirements.
• Assess solicitations, proposals, contracts, and related procurement documents to identify applicable requirements under the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), including required clauses, certifications, representations, compliance obligations, and subcontractor flow-down provisions.
• Prepare clear assessments for proposal teams, including acceptable terms, exceptions, risks, required clarifications, negotiation points, and recommended proposal responses.
• Coordinate with legal counsel and business stakeholders to ensure exceptions, assumptions, clarifications, and negotiated positions align with risk tolerance and business objectives.
• Ensure applicable terms and conditions are addressed in proposals, including required certifications, representations, compliance obligations, customer flow-down requirements, proposal assumptions, and contractual exceptions.
• After customer acceptance and contract development, review the resulting agreement to confirm negotiated terms, proposal commitments, customer requirements, and approved exceptions are incorporated.
• Maintain traceability between the request for proposal, proposal, negotiation record, final contract, and the contract management software record.

Contract Administration and Flow-Down Management

• Administer active contracts within the contract management software, including record creation, document control, obligation tracking, milestone monitoring, renewal/expiration tracking, reporting, and audit-ready documentation.
• Identify contract terms and conditions that must flow down to subcontractors, consultants, vendors, or other third parties supporting performance.
• Coordinate with procurement, project management, legal counsel, and technical leads to ensure subcontractor and consultant agreements include appropriate customer-mandated, project-specific, compliance, confidentiality, intellectual property, data protection, insurance, invoicing, performance, and termination provisions.
• Monitor contract and subcontract requirements throughout performance to ensure obligations are visible, assigned, tracked, and completed on time.
• Support contract modifications, amendments, extensions, task orders, change orders, closeout activities, and contract-related communications.
• Identify contract risks, compliance gaps, missing documentation, inconsistent terms, and process improvement opportunities; recommend corrective actions.

Additional Responsibilities

• Performs other duties as assigned.

Core Competencies

• Contract Analysis: Assess terms and conditions, identify obligations and risks, translate findings into business guidance.
• Technology Evaluation: Define software requirements, compare vendor capabilities, assess usability, support implementation decisions.
• Process Design: Create repeatable workflows for contract intake, review, approval, execution, administration, reporting, and closeout.
• Risk Management: Identify contractual, commercial, operational, compliance, and subcontractor-related risks and recommend mitigation strategies.
• Cross-Functional Collaboration: Work effectively with legal, finance, procurement, project management, business development, operations, customers, subcontractors, and consultants.
• Federal Contracting Compliance: Assess and respond to FAR/DFARS clause requirements, including certifications, representations, compliance obligations, and subcontractor flow-down provisions.
• Attention to Detail: Maintain accurate records, trace obligations across documents, and ensure consistent reflection of proposal commitments and contract terms.

Qualifications

Education/Experience

Required Qualifications

• Bachelor’s degree in business administration, contract management, procurement, legal studies, finance, information systems, or a related field; equivalent experience may be considered.
• Experience reviewing, managing, or administering commercial, professional services, consulting, technology, government, or customer-facing contracts.
• Demonstrated ability to interpret contractual terms and conditions and identify business, operational, compliance, and financial risk.
• Experience supporting proposal development, RFP review, contract negotiation, contract administration, or subcontractor management.
• Familiarity with contract lifecycle management software, document management systems, workflow tools, AI-enabled review capabilities, or enterprise software implementation projects.
• Strong writing, communication, stakeholder management, analytical, organizational, and project management skills.

Preferred Qualifications

• Extensive experience working with FAR and DFARS in preparing, reviewing, and negotiating contract language, proposals, subcontracts, and related contractual documents.
• Experience selecting, implementing, configuring, or administering contract lifecycle management software.
• Experience using AI-based tools for contract review, clause extraction, obligation identification, search, analytics, or workflow automation.
• Knowledge of subcontractor flow-down requirements, consultant agreements, procurement terms, and third-party risk management.
• Contract management certification, paralegal training, procurement certification, project management certification, or similar professional credential.
• Experience working with cross-functional teams including legal, finance, procurement, operations, business development, and technical personnel.

Computer Skills

• Excellent organizational skills and attention to detail.
• Excellent written communication.
• Proficient with Microsoft Office Suite or related software.

Certificates and Licenses

• No certificates or licenses required.

Supervisory Responsibilities

• No supervisory responsibilities for this position.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Remote

Pre-Employment Requirements

Employment is contingent upon successful completion of a pre-employment background check, drug screening, and motor vehicle record (MVR) review, in accordance with applicable federal, state, and local laws. Positions requiring driving must have an MVR that meets employer and insurance carrier standards.

Equal Opportunity

• The employer will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.