Contracts Specialist

Overview

The organization is seeking a Contracts Specialist responsible for drafting, reviewing, negotiating, and managing the full lifecycle of contracts to support legal compliance and favorable terms aligned with organizational policies and strategic objectives. This role operates across both Canada and the United States, so comfort working in both geographies is required.

Responsibilities

• Draft (as required), review, and revise contracts, amendments, and procurement agreements.
• Ensure compliance with the organization’s Services Provider Policy and the organization’s Legal Playbook.
• Manage the governing Terms & Conditions for all RFPs and RFQs.
• Negotiate contract terms with vendors, clients, affiliates, corporate independent contractors, and partners.
• Review and ensure ongoing compliance of independent contractor terms, agreements, and associated SOWs across all jurisdictions in North America.
• Support efforts to ensure employment agreements are legally compliant across relevant jurisdictions in North America.
• Ensure compliance with applicable laws, regulations, and organizational policies.
• Maintain contract repositories and track key dates and renewals.
• Analyze contract performance and identify improvement opportunities.
• Coordinate with Legal, Procurement, HR, Sales, IT, M&A, Finance, and other departments.
• Resolve disputes, manage contract modifications, and oversee contract execution.

Requirements

• Bachelor’s degree in business, law, or related field, or the equivalent.
• Knowledge of legal terminology and regulatory requirements across Canada and the US.
• Prior experience integrating acquisitions, including:
  • obtaining customer consents and assignments
  • moving acquired contracts onto organization contracts/paper
  • bringing contracts into the contract repository
  • consolidating vendors
  • tracking contract-linked earnout milestones
• Strong background in AI and leveraging it to strengthen tools and systems related to contracts.
• Strong negotiation, analytical, and communication skills.
• Contract drafting and redlining skills.
• Negotiation and pricing fundamental skills.
• Risk assessment and compliance knowledge.
• Procurement and sourcing familiarity.
• Stakeholder management and communication.
• Attention to detail and document management.
• Proficiency with Salesforce or comparable contract management systems.

Export-Controlled Information Requirement

This position may require access to export-controlled information subject to ITAR and EAR. Candidates must be a U.S. person as defined under 22 CFR 120.62, or be eligible for an export license, and may be required to complete security screening.

Compensation & Benefits

• Competitive compensation package.
• Comprehensive benefits package, including medical, dental, and vision plans.
• Matching 401(k) contributions.
• Annual profit-sharing bonus.
• Other supplementary benefits.

Location

• Ottawa, with additional design centres in Kitchener-Waterloo and San Jose (Canada and the United States operations required).