Corporate Governance & Company Secretarial Specialist

Overview

The organization is seeking an organized, detail-driven Corporate Governance & Company Secretarial Specialist to support the Legal Manager and Company Secretary in managing corporate governance, statutory compliance, and board activities across the Group.

This role focuses on documentation, tracking, and coordination to keep governance processes running smoothly. You will support board and committee meetings, assist with statutory filings and registers, track compliance deadlines, and maintain governance and policy records. Experience working with Ireland and UK governance requirements is required, with coordination across internal departments, auditors, and regulators.

Responsibilities

Board & Committee Support

• Schedule board and committee meetings and coordinate attendance.
• Support preparation and formatting of board packs.
• Compile and circulate documents within agreed timelines.
• Take draft minutes during meetings and help format final versions.
• Maintain meeting records, attendance logs, and action trackers.

Governance & Compliance Support

• Maintain governance calendars for Ireland and the UK, where applicable.
• Track compliance deadlines and send reminders to relevant stakeholders.
• Help prepare governance reports and updates.
• Support coordination of board evaluations and governance reviews.

Statutory Filings & Corporate Records

• Help prepare and submit statutory filings, including Companies Registration Office (CRO) filings in Ireland.
• Maintain and update statutory registers, including directors, shareholders, and others.
• Keep corporate records accurate, organized, and up to date.
• Support upkeep of document repositories and filing systems.

Legal & Policy Documentation

• Draft basic corporate documents, including board resolutions, meeting minutes, and standard forms and templates.
• Track document status and follow up on pending approvals.
• Maintain logs of legal and governance documents.
• Coordinate with the Legal Manager and Company Secretary on drafting and review of corporate policies.
• Maintain central policy records at both Group and entity level.
• Track policy renewals, approvals, and adoptions, ensuring timely updates and controlled versions.

Risk & Compliance Tracking

• Maintain governance trackers, including compliance logs and risk registers.
• Follow up with internal stakeholders on outstanding actions.
• Escalate overdue items to the Company Secretary when needed.

Stakeholder Coordination

• Coordinate with internal departments to collect governance inputs.
• Log and track queries from auditors, regulators, and internal teams.
• Ensure responses are followed up and properly documented.

Reporting & Administration

• Help prepare periodic governance and compliance reports.
• Keep reporting schedules aligned with board timelines.
• Ensure documentation is accurate and complete.

Process & Documentation Management

• Maintain standard templates for governance documents.
• Keep documents organized and under version control.
• Support continuous improvement of administrative processes.
• Help maintain custody of governance and policy documents, ensuring records are accurate and accessible.

Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Law, Finance, or a related field.
• Working towards or committed to pursuing a Company Secretary or governance qualification is desirable (e.g., ICSA / CGI, ICSP, or equivalent).
• 3–4 years of experience in corporate governance, company secretarial support, legal, or compliance roles.
• Experience in a structured, deadline-driven corporate environment.
• Proven experience handling documentation and trackers and coordinating multiple tasks at once.
• Working understanding of corporate governance and compliance processes, with exposure to Irish or UK company law requirements as an advantage.

Skills

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong document formatting and professional writing skills.
• Experience managing trackers, logs, and calendars with a high level of accuracy.
• Strong document management and record-keeping skills.

Soft Skills & Leadership

• Organization and time management; able to manage several deadlines at once.
• Attention to detail; consistently accurate outputs.
• Ownership; sees work through to completion without close supervision.
• Stakeholder coordination; confident coordinating and following up with stakeholders.
• Clear, professional written and verbal communication.
• Proactive approach; anticipates needs and raises issues early.
• Resilience; works well under pressure and stays consistent during busy periods.
• Discretion and professionalism; handles confidential information with integrity.

Location & Working Hours

• Location: Lahore / Karachi / Islamabad, Pakistan
• Job Type: Onsite / Remote
• Working Hours / Shift: 1:00 PM – 10:00 PM PKT

Reporting Line & Department

• Department: Legal & Company Secretarial
• Reports to: Legal Manager and Company Secretary