Healthcare Contracts & Licensing Paralegal

Overview

This fully remote role supports the Legal team as a Healthcare Contracts and Licensing Paralegal. The position manages healthcare licensing and regulatory filings, administers contract workflows, and maintains accurate legal and regulatory documentation to support contract-related and compliance processes.

Responsibilities

• Manage healthcare licensing activities, including utilization management, third-party administrator (TPA), and other applicable licenses, permits, registrations, renewals, and amendments across applicable jurisdictions.
• Independently prepare, submit, track, and maintain licensing applications, regulatory documentation, renewal requirements, and associated deadlines.
• Manage corporate registrations and filings, supporting entity formations, amendments, dissolutions, and other corporate administrative activities.
• Research licensing and regulatory requirements and communicate identified requirements, deadlines, and documentation needs to appropriate Legal team members.
• Administer contract workflows, including document routing, approvals, electronic signature, execution, storage, metadata, and ongoing maintenance within the contract lifecycle management system.
• Review executed agreements and apply established contract terms for administrative purposes, including effective dates, renewals, termination provisions, and related obligations.
• Manage agreement termination processes by confirming applicable provisions, coordinating required documentation, and ensuring established procedures and timelines are followed.
• Assist with contract-related data requests, reporting, document retrieval, and preparation of approved contract templates in accordance with established Legal guidance.
• Route redlines, negotiations, legal interpretations, and matters requiring independent legal judgment to the appropriate Legal team member.
• Confirm insurance information and obtain Certificates of Insurance, schedule surety bond information, and other required documentation.
• Serve as Vendor Relationship Manager for assigned vendors and support related administrative and documentation requirements.
• Maintain accurate and organized legal, regulatory, corporate, intellectual property, licensing, and contractual records, and identify opportunities to improve related workflows and processes.
• Perform other related Legal Operations and administrative duties as assigned.

Requirements

• Associate’s degree, paralegal certification from an accredited institution, or an equivalent combination of education and relevant experience.
• 3+ years of experience in a legal, healthcare regulatory, contract administration, corporate paralegal, or related role.
• Hands-on experience independently managing healthcare licensing, including utilization management, third-party administrator, or similar state regulatory licenses and filings.
• Experience preparing, submitting, tracking, and maintaining licensing applications, renewals, amendments, and regulatory documentation.
• Experience administering contract workflows, including document routing, electronic signature, executed agreement management, and contract repository or CLM maintenance.
• Ability to interpret and apply established contract provisions for administrative purposes, including effective dates, renewals, termination requirements, and related obligations.
• Strong organizational and time-management skills, with the ability to independently manage multiple deadlines, filings, contracts, and priorities.
• Strong attention to detail with demonstrated accuracy in maintaining legal, regulatory, and contractual records.
• Excellent written and verbal communication skills, with the ability to work effectively with Legal team members, business partners, regulators, and external parties.
• Ability to recognize matters requiring legal interpretation or independent judgment and appropriately escalate them to Legal counsel or designated team members.
• Proficiency with Microsoft Office applications and experience using contract lifecycle management systems, document repositories, electronic signature platforms, or similar legal technology.
• Ability to handle confidential and sensitive business and legal information with discretion.

Preferred Qualifications

• Bachelor’s degree in Business, Legal Studies, Healthcare Administration, or a related field.
• Experience managing healthcare licenses across multiple states or jurisdictions.
• Experience supporting utilization management, TPA, insurance, or other regulated healthcare entities.
• Experience with contract lifecycle management systems and Legal Operations processes.
• Experience with corporate entity management, registrations, or regulatory filings.
• Experience working within healthcare or another highly regulated industry.

Compensation & Benefits

• Generously subsidized company-sponsored Medical, Dental, and Vision insurance, with access to services through the organization’s own products, Healthcare Blue Book and KISx Card.
• Spending account options: HSA, FSA, and DCFSA
• 401K with company match and immediate vesting
• Flexible working environment
• Generous Paid Time Off to include vacation, sick leave, and paid holidays
• Employee Assistance Program that includes professional counseling, referrals, and additional services
• Paid maternity and paternity leave
• Pet insurance
• Employee discounts on phone plans, car rentals and computers
• Community giveback opportunities, including paid time off for philanthropic endeavors

Location

• Fully remote position; all necessary equipment will be provided.
• Must be US based, in a location where you can work effectively and comply with company policies such as HIPAA.
• Work environment requires a quiet workspace free from distractions.
• Reliable internet connection required.
• Adherence to security protocols, including the use of VPNs, secure passwords, and company-approved devices/software.

Equal Employment Opportunity

Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to protected characteristics. The organization does not tolerate discrimination or harassment based on any protected status under applicable laws and regulations in the locations where it operates.