Immigration Business Partner (US)

Overview

An organization is seeking an Immigration Business Partner (IBP) to join their Embedded Services team. This role addresses the challenge of HR teams spending excessive time on immigration administration, such as managing spreadsheets, coordinating with hiring managers, and manually tracking deadlines.

The IBP will work closely with a dedicated attorney and paralegal as part of a client team, taking ownership of operational and coordination tasks typically handled by in-house HR. This close collaboration enables anticipation of needs, early issue identification, and delivery beyond what traditional immigration vendors provide.

The IBP will serve as the day-to-day immigration manager for leading immigration programs, acting as a liaison between clients, the legal team, and the technology platform. This position is ideal for someone with experience managing immigration in-house at a fast-paced tech company who is ready to apply that expertise across multiple clients. The role involves pioneering this new position and establishing standards for future IBPs.

Additionally, the IBP will focus on building scalable solutions by leveraging AI tools and workflow automation to reduce manual work, document repeatable processes, and accelerate service delivery for new clients.

Responsibilities

Program Tracking

• Monitor candidate pipelines in ATS systems to identify sponsorship needs before offers and trigger case launches upon offer acceptance
• Manage case projection and auto-launch workflows to ensure timely case initiation with accurate data

Case Coordination & Intake

• Complete position intakes for new hires, transfers, extensions, amendments, and PERM cases using job descriptions, offers, recruiter input, and pre-offer assessments
• Conduct outreach to managers and secure internal approvals (performance checks, budget sign-offs) to enable case auto-launch
• Maintain validated job banks and stakeholder access to prevent delays

Compliance & Policy Execution

• Coordinate electronic and physical Labor Condition Application (LCA) postings for PERM cases
• Ensure workflows for material changes (salary, title, worksite) are in place and stay informed of client compensation and promotion cycles to anticipate amendment triggers
• Track terminations and manage withdrawal workflows promptly

Client & Stakeholder Engagement

• Act as the primary immigration contact for HR teams, recruiters, and hiring managers at assigned client accounts
• Address program-level questions from client stakeholders and employees
• Implement direct-access communication channels (e.g., Slack) between client recruiters and the legal team
• Co-deliver recruiter training with an attorney and maintain recruiter cheat sheets for each client
• Proactively check in with foreign nationals after case milestones
• Represent the organization in client-facing sessions and stakeholder introductions alongside assigned attorneys

Reporting & Program Health

• Track account health metrics and prepare periodic immigration program updates for client stakeholders
• Identify policy adherence trends and recommend revisions when recurring exceptions occur
• Collaborate with attorneys on immigration policy creation and updates, initially supporting and eventually independently managing case launches, stakeholder access, and communications

Automation & Scalability

• Identify repetitive manual tasks and develop or propose automations using tools such as Zapier, Make, Claude, or similar
• Maintain living playbooks documenting client program operations to preserve institutional knowledge
• Partner with product and technology teams to identify platform gaps that could reduce coordination work

Requirements

Experience

• Minimum 3 years of corporate immigration experience, preferably as an in-house immigration specialist or on an HR team responsible for immigration; law firm experience alone is insufficient
• Hands-on experience with H-1B transfers, extensions, amendments, and PERM Green Card processing
• Direct experience collaborating with recruiting teams and responding to employee inquiries in a fast-paced hiring environment

Skills & Competencies

• Exceptional organizational skills with the ability to manage multiple client programs and meet deadlines
• Clear and confident communication skills with sponsored employees, HR partners, hiring managers, and legal professionals
• Employee-experience-focused mindset, recognizing the personal impact of immigration processes
• Ability to work independently with minimal supervision; proactive and self-directed
• Strong interest in AI and automation, with opinions on which immigration coordination tasks can be automated and motivation to implement improvements

Location

Not specified.

Compensation & Benefits

Not specified.