Intellectual Property (IP) Docketing Specialist – Remote

Overview

Intellectual Property (IP) Docketing Specialist – US Remote

Salary Range: $65,000 to $85,000

An established law firm is seeking an experienced IP Docketing Specialist to manage the day-to-day docketing of US intellectual property matters. This role involves ensuring accurate and timely processing of correspondence, deadlines, and docket-impacting documents related to patents, trademarks, and post-grant proceedings. The position supports a fast-paced, growing IP practice with a focus on quality and compliance.

Responsibilities

• Manage daily docketing activities for intellectual property matters, including patents, trademarks, and post-grant proceedings.
• Ensure accurate and timely processing of all correspondence, deadlines, and docket-impacting documents.
• Oversee file intake and outtake processes, including opening, updating, and closing matters.
• Conduct audits of transferred files and coordinate with internal teams, successor counsel, and other stakeholders to ensure smooth portfolio transitions.
• Perform routine quality-control reviews and periodic audits to ensure accuracy and compliance with firm and client requirements.
• Generate daily reports highlighting action items, upcoming due dates, and critical deadlines to support attorney and staff workflow.
• Open new matters, prepare and reconcile docket summary reports, and research or resolve docket discrepancies or procedural questions.
• Provide cross-training and assist in onboarding and training new docketing team members.
• Assist with incoming and outgoing portal communications (e.g., USPTO, foreign associates, client platforms).
• Support a wide range of administrative and patent-prosecution tasks.

Requirements

• 3–5 years of intellectual property prosecution docketing experience in a law firm.
• Bachelor’s degree preferred but not required.
• Demonstrated knowledge of U.S. and foreign patent-prosecution rules, procedures, and deadline-calculation requirements.
• Ability to interpret and apply USPTO, PCT, and foreign local office rules.
• Familiarity with IDS preparation workflows, foreign-filing workflows, or patent-term tracking.
• Experience with CPI docketing system strongly preferred.
• Exceptional attention to detail with strong organizational and prioritization skills to manage high-volume workloads.
• Strong analytical and problem-solving abilities; capable of working independently and collaboratively.
• Clear and professional oral and written communication skills to interact effectively with attorneys, staff, clients, and external partners.

Preferred Qualifications

• Additional IP paralegal experience is a plus.
• Experience with data migration or docketing system conversions is advantageous.

Compensation & Benefits

• Competitive salary within the stated range.
• Comprehensive benefits package.
• Flexible work options: remote or office-based.
• Newly remodeled office space.
• Flexible dress code.
• Generous paid time off to promote work/life balance.
• Optional team-building activities and office events.
• Complimentary snacks and firm lunches.

Location

This is a remote position based in the United States.

The organization is committed to diversity and inclusion, valuing the unique backgrounds and perspectives of its employees. It fosters a culture of respect and equity across all aspects of employment, including recruitment, compensation, training, and career advancement.