IP Admin Senior Analyst (Patent Docketing)

Overview

This role is responsible for providing filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers. Work is performed in a virtual, highly matrixed and global environment.

The position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders, expressing ideas clearly, organizing information appropriately, and delivering information effectively in a virtual, highly matrixed and global environment
• Plan and organize tasks and work responsibilities to achieve objectives while adhering to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution
• Manage, create, and maintain customer documents as directed, including scanning and filing incoming documents, retrieving and sending requested documents, handling unfiled matters, and supporting file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including domestic and international Intellectual Property applications, Information Disclosure Statements (IDS), formalized priority claims, ADS, Power of Attorney, PCT forms, and other forms as needed
• Maintain customer dockets and run reports as appropriate; correspond internally and externally regarding deadlines and application status
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures
• Assist with establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations
• Document and track daily work in a time-tracking system within prescribed deadlines and SLA’s
• Liaise with relevant business areas (as defined) to meet customer expectations by ensuring adherence to agreed or required service levels

Requirements

• Associates Degree or equivalent relevant work experience
• 2+ years of patent docketing experience
• Experience using IP management software, specifically TIPMS
• Experience with Microsoft Office (Outlook, Word, and Excel)

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio
• U.S. and foreign patent docketing and trademark filing & prosecution experience
• A paralegal certificate from an ABA approved program
• Work experience in the pharmaceutical industry

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year
• Eligible for (incentive or bonus) earnings
• Individual pay based on experience, education, skill and ability, expertise, and relevant factors
• Benefits may include: medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and more

Location

• Remote position working in the United States, preferably in CST or EST
• Full Time, permanent position