IP Admin Senior Analyst (Patent Docketing)

Overview

The organization is seeking a Senior IP Analyst to join the Filing and Prosecution Team. This role provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers, while delivering excellent customer support in alignment with service standards.

This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders, organizing and communicating information appropriately in a virtual, highly matrixed, global environment.
• Plan and organize tasks to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO across all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-U.S. patent or trademark prosecution.
• Manage, create, and maintain customer documents per customer direction, including scanning and filing incoming documents, retrieving and sending requested documents, handling unfiled matters, and managing file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to meet requirements of various patent offices, including (but not limited to) intellectual property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, ADS, Power of Attorney, PCT forms, and other forms as needed.
• Maintain customer dockets, run reports as appropriate, and correspond internally and externally regarding deadlines and application status.
• Maintain and develop working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLA’s.
• Liaise with relevant business areas to meet customer expectations and ensure adherence to agreed or required service levels.

Requirements

• Associate’s Degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software, specifically TIPMS.
• Proficiency with Microsoft Outlook, Word, and Excel.

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing and prosecution experience.
• Paralegal certificate from an ABA approved program (plus).
• Work experience in the pharmaceutical industry.

Compensation & Benefits (US Only)

• Expected base salary: $50,000 - $70,000 USD per year.
• This role is eligible for (incentive or bonus) earnings.
• Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
• Benefits include: medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and more.

Location & Hours of Work

• Full Time, permanent position.
• Remote position working in the United States, preferably in CST or EST.