IP Docketing Specialist

Overview

A global law firm is seeking a Patent Prosecution IP Docketing Specialist to join their Docketing team. This role supports intellectual property docketing for U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB matters. The position can be based remotely in Chicago, New Jersey, or Denver.

Responsibilities

• Maintain quality control and daily operation of the firm’s docketing system
• Process electronic and paper mail related to IP matters
• Review mail and docket deadlines, inputting data into the docketing system
• Notify attorneys when items have been docketed
• Track updates from the Patent and Trademark Office (PTO) impacting the IP department
• Ensure timely and accurate processing of all docketing items in accordance with firm policies
• Perform special projects within the department as assigned

Requirements

Skills & Competencies

• Highly motivated self-starter able to work independently and collaboratively
• Exceptional attention to detail and organizational skills
• Ability to prioritize multiple tasks and meet strict deadlines under pressure
• Strong analytical and problem-solving abilities with good judgment and follow-up
• Excellent oral and written communication skills with a professional demeanor
• Ability to maintain confidentiality of sensitive information
• Maintain high workflow and quality control standards across multiple office locations
• Flexibility to work overtime as needed

Education & Experience

• Minimum six years of substantive IP docketing experience at a major law firm or corporation
• Extensive knowledge of U.S. and foreign patents, PAIR, trademarks, and PCT
• Bachelor’s degree preferred

Technology

• Proficiency with Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat
• Strong computer skills with ability to quickly learn new software applications
• Working technical knowledge to support docketing system databases
• Basic understanding of artificial intelligence (AI) concepts, including data privacy, accuracy, verification, and ethical considerations
• Familiarity or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT) and responsibly incorporate them into workflows
• Proactive in learning and adapting to emerging AI and related technologies

Compensation & Benefits

• Hourly pay range:
  • Chicago/Denver: $41.03 to $45.13
  • New Jersey: $43.96 to $51.65
• Actual pay adjusted based on experience, location, and other job-related factors
• Full-time employees may be eligible for discretionary bonuses
• Benefits include health insurance with optional HSA, short and long-term disability, dental and vision insurance, life insurance, healthcare and dependent care flexible spending accounts, 401(k), vacation, sick time, and employee assistance program
• Additional voluntary benefits: accident insurance, life insurance, disability insurance, critical illness and cancer insurance, pet insurance
• Commuter and transit programs may be available in certain markets

Location

Remote work available from Chicago, New Jersey, or Denver offices.