IP Support Specialist

Overview

An established law firm is seeking an IP Support Specialist to join their team in either the New York or Washington D.C. offices. This role offers the flexibility to work fully remotely, provided the candidate resides within reasonable commuting distance of one of the offices. The position involves providing administrative support related to patent and trademark work on a task basis.

Responsibilities

• Prepare legal documents for filing with the USPTO, including Declarations, Assignments, Powers of Attorney, Responses to Missing Parts, Amendments, ADSs, Requests for Correction of Filing Receipt, and Certificates of Correction
• Assist attorneys, paralegals, and administrative staff with tasks such as processing invoices and expenses, opening matters, scheduling meetings, mailing letters and packages, managing DocuSign requests, mailing client invoices, organizing files, time entry, and other assigned projects
• Maintain electronic files according to client and department protocols
• Proofread official documents including Filing Receipts, Notices of Publication, Issue Notifications, Letters Patent, and Registration Certificates to verify accuracy
• Assist with file intakes, routine correspondence, and client reporting letters
• Accurately record billable time and tasks in compliance with firm policy and client billing protocols, ensuring timely entry and release of time

Requirements

• Bachelor’s degree preferred or equivalent combination of education and work experience
• At least 1 year of prior USPTO eFiling experience preferred
• Self-starter with strong attention to detail
• Willingness and ability to learn new software and updates
• Ability to work collaboratively in a team-oriented, service-focused environment and maintain composure under stress
• Strong prioritization skills and ability to complete projects with minimal supervision
• Typing speed of 50+ words per minute
• Basic proficiency with Microsoft Office products
• Effective oral and written communication skills
• Excellent grammar and proofreading abilities
• Professional demeanor and appearance
• Ability to maintain client confidentiality
• Preferably at least one year of experience in a professional office environment

Compensation & Benefits

New York Office

• Salary range: $75,000 to $84,000 annually ($41.21 to $46.15 hourly), adjusted based on experience and other factors
• Eligibility for bonus
• Health insurance with optional Health Savings Account (HSA)
• Short-term and long-term disability insurance
• Dental and vision insurance
• Telemedicine and virtual counseling services
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Subsidized backup care and caregiving resources
• 401(k) retirement plan
• Paid vacation and sick time
• Employee assistance program
• Additional voluntary insurance programs including accident, life, disability, long-term care, and pet insurance
• Commuter and transit benefits

Washington D.C. Office

• Salary range: $63,000 to $70,000 annually ($32.31 to $35.90 hourly), adjusted based on experience and other factors
• Benefits package similar to New York office including health, dental, vision, disability, life insurance, flexible spending accounts, retirement plan, paid time off, employee assistance, voluntary insurance options, and commuter benefits

Location

• Position available in New York, NY or Washington, D.C.
• Fully remote work option available within reasonable commuting distance to either office

This job description outlines the general nature and level of work expected for this position and is not exhaustive of all duties and responsibilities.