Lateral Intake Assistant
Overview
This role supports lateral attorney and business professional hiring processes by assisting with intake, conflicts, and portable-business onboarding workflows. Responsibilities include collecting, validating, organizing, and entering information into relevant databases for incoming lateral candidates and their clients/matters. This position is eligible for remote work.
Responsibilities
- Review lateral intake forms, questionnaires, and supporting materials for completeness, accuracy, and consistency; identify missing information and follow up with recruiting, the hiring team, or the candidate as appropriate.
- Enter and maintain candidate, client, matter, and related-party information in intake, conflicts, and/or workflow systems with a high degree of accuracy.
- Assist with conflicts and intake workflows for lateral candidates and portable business, including preparing requests, routing materials, monitoring workflow progress, and escalating issues when needed.
- Generate, organize, and maintain reports, spreadsheets, summaries, and status trackers for pending lateral intake matters and portable-business onboarding.
- Prepare matter-opening support materials and conflict-related tracking documents for review by senior team members.
- Communicate professionally and confidentially with the lateral intake team and other functional groups regarding status, follow-up questions, and next steps.
- Track deadlines and workflow milestones to support timely candidate clearance and matter opening.
- Maintain orderly records and audit-ready documentation related to lateral intake and conflicts processing, consistent with firm policy.
Requirements
- Associate’s degree, or an equivalent combination of education and relevant experience.
- Strong attention to detail and ability to manage a high volume of information accurately.
- Demonstrated ability to manage multiple tasks, prioritize effectively, meet deadlines, and adapt to changing priorities in a fast-paced environment.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Strong written and verbal communication skills and a service-oriented, team-focused approach.
- Ability to handle confidential information with discretion and professionalism.
- Prior law firm experience supporting conflicts, new business intake, lateral recruiting, attorney onboarding, or risk management.
- Familiarity with legal entity research tools and corporate family research.
- Exposure to legal ethics/conflicts concepts, engagement documentation, or portable-business onboarding.
- Ability to work independently as well as collaboratively across departments.
Compensation & Benefits
Compensation:
- Estimated salary range for 1–3 years’ experience: $41,500 - $51,500
- Starting salary will be determined based on location, qualifications, and experience.
Benefits:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Health Savings Account
- Flexible Spending Accounts
- Life insurance
- Disability Insurance
- Paid Parental Leave
- 401(k) Plan
- Paid Days Off/Vacation
- Firm Paid Holidays
Location
Remote work eligible.
Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.