Law Firm New Client Intake and Conflicts Analyst- Remote

Overview

An established civil litigation firm with 31 years of experience and 22 offices across 12 states is seeking a New Client Intake and Conflicts Analyst to join their Administrative team. This role supports the intake process by managing conflicts checks, opening new client files, and maintaining client and matter data using Aderant software. The position offers a remote work arrangement.

Responsibilities

• Conduct conflicts checks in accordance with firm policies
• Open new client files and matters accurately in Aderant
• Reopen existing files and maintain/update client and matter information
• Evaluate intake information for accuracy and completeness
• Follow up professionally with attorneys and administrative staff for additional or clarifying information
• Apply accurate rate sets and ensure consistent data entry during intake
• Address requests from New File Requests and Aderant File Maintenance Outlook groups
• Assist with intake during onboarding of new attorneys or transfer of new business
• Support other departments through cross-training and assist with special projects
• Complete reports on a daily, weekly, monthly, or as needed basis
• Respond politely to internal staff, clients, and vendors
• Work collaboratively as a team member
• Adapt to change productively
• Perform other duties as assigned

Requirements

• Associate’s Degree in accounting or a related field
• 2-5 years of relevant work experience, preferably in an administrative role within a claims department of the insurance industry or a similar role handling conflicts checks and new client file openings at a large, multi-office law firm
• Experience with Aderant software is a plus
• Excellent listening, verbal, and written communication skills
• Strong organizational skills with close attention to detail
• Proficiency in Microsoft Office applications, especially Excel
• Ability to take initiative and manage multiple tasks efficiently and independently with minimal supervision
• Ability to read, write, and perform arithmetic accurately

Compensation & Benefits

• Annual salary range: $45,000 - $70,000, based on experience and other job-related factors
• Eligibility for bonuses
• Comprehensive health, dental, and vision insurance
• Retirement/401(k) programs
• Casual dress code
• Mental health support and employee resource groups

Location

• Remote work arrangement available

Note: This employer does not accept unsolicited resumes from recruiters or staffing agencies and will not pay placement fees without prior approval.