Legal Administrative Assistant (Remote - Ft. Lauderdale or Jacksonville, FL)

Overview

This role supports attorneys in the Client Legal Services group handling insurance defense litigation matters. Responsibilities include managing attorney calendars, coordinating litigation activities, maintaining case documentation, and helping ensure timely, compliant case progression. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable in a fast-paced legal environment.

Responsibilities

• Provide legal and administrative support to multiple Client Legal Services attorneys handling insurance defense litigation matters, including bodily injury (BI), uninsured/underinsured motorist (UM/UIM), homeowners, property damage, and PIP lawsuits.
• Coordinate and manage attorney calendars, including depositions, hearings, mediations, court appearances, deadlines, and case management orders.
• Open, maintain, and organize legal files, ensuring case documentation is accurate, current, and readily accessible.
• Monitor litigation deadlines, procedural requirements, court rules, and records requests to support timely and compliant case management.
• Prepare, file, serve, and process legal documents and pleadings in both paper and electronic formats, including e-filing through applicable court systems.
• Manage high volumes of electronic correspondence, court communications, filings, and litigation-related documentation.
• Communicate professionally with courts, opposing counsel, medical providers, vendors, clients, and internal stakeholders.
• Maintain document organization, indexing, version control, and records management within legal case management systems.
• Draft routine correspondence and litigation-related documents for attorney review using templates and established processes.
• Support overall case progression by anticipating attorney needs, taking initiative, and collaborating effectively within the legal team.

Requirements

• Legal administrative, legal assistant, paralegal, or related legal support experience preferred.
• Experience supporting multiple attorneys in a litigation-focused environment.
• Knowledge of legal terminology and litigation processes required; experience in insurance defense, personal injury, bodily injury, civil litigation, or criminal law environments is preferred.
• Strong proficiency in Microsoft Word, Excel, and PDF management tools, with the ability to efficiently manage and organize legal documents.
• Demonstrated experience managing heavy scheduling, calendar coordination, and court-related activities.
• Strong organizational skills, attention to detail, and ability to effectively manage competing priorities and deadlines.
• Experience maintaining legal files, tracking records requests, and managing case documentation.
• Strong technology skills, including experience with legal case management systems, electronic filing platforms, and Microsoft Office applications.
• Excellent written and verbal communication skills.
• High level of initiative, professionalism, and ability to work independently while supporting attorney needs.
• Knowledge of medical terminology and experience working with medical records is preferred.
• Familiarity with state court filing systems and litigation procedures is strongly preferred.

Preferred Qualifications

• Experience with insurance defense and personal injury-related litigation (including bodily injury).
• Experience working with medical terminology and medical records.
• Familiarity with state court filing systems and litigation procedures.

Compensation & Benefits

• Compensation: $19.76 - $30.33 per hour, based on experience and qualifications.
• A background investigation is required prior to employment.
• Technology setup is provided, including a laptop, monitors, headset, keyboard, and mouse.
• Employees eligible to work from home receive a monthly connectivity reimbursement to help offset internet costs.

Work Environment

• Primarily remote role, with occasional in-person attendance required for meetings and other business-related activities as needed.
• When working from home, a dedicated, private workspace free from distractions is required, along with appropriate desk and seating.
• Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.

Supervisory Responsibilities

• None.

Additional Information

• Generally, the employer does not sponsor individuals for employment-based visas for this position.
• Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

Location

Remote (with occasional in-person attendance as needed).