Legal Assistant

Overview

This role supports the Legal and Compliance team as a Legal Assistant reporting to the Senior Counsel, Securities & Financing. Responsibilities focus on corporate governance support, entity maintenance, board operations, and assistance with securities/SEC filing processes.

Responsibilities

• Support corporate governance processes, including managing content, calendars, and matters arising from Board of Directors and Board Committee activities.
• Maintain the annual Board of Directors calendar and help prepare in advance for upcoming meetings and related matters.
• Maintain Diligent, the board of directors’ central resource for meeting information.
• Manage, organize, and maintain corporate and subsidiary records.
• Assist with entity maintenance for U.S. and international subsidiaries, including:
  • Preparing organizational documents (e.g., resolutions, powers of attorney, certificates of secretary, certificates of incumbency) with assistance from third-party vendors
  • Managing annual compliance with outside counsel and service providers
  • Updating the entity management platform
  • Supporting document execution needed to maintain subsidiary entities
• Prepare and manage the company’s entity organization chart.
• Oversee auditor requests related to quarterly audits, special matters, and internal audit requirements tied to corporate governance.
• Assist with implementing and maintaining compliance-related policies and processes.
• Support cross-functional legal initiatives and look for process improvements to help the organization scale efficiently.
• Respond to requests for information from internal stakeholders and assist auditors, outside counsel, regulatory agencies, and others with information from corporate/legal records and minute books.
• Assist with preparation and review of Section 16 and other SEC filings, including Form 4s, with assistance from external counsel and Senior Counsel.
• Assist in the development and administration of Directors and Officers (D&O) questionnaires for corporate governance, board administration, and public company compliance.
• Support notarization and legalization of corporate documents in the U.S.
• Assist with equity-related matters and documentation.
• Collect documents for corporate insurance renewal.
• Handle confidential information discreetly and maintain complete confidentiality at all times.
• Serve as a liaison with other departments (including senior management, department heads, facility directors, and corporate staff) to provide legal documents/agreements and to obtain/furnish information, data, and forms to/from government agencies.
• Provide administrative support to the Legal department.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree required.
• Paralegal Degree or experience working as a paralegal in a large law firm or in-house corporate law department.
• At least 4 years of paralegal experience, including project and operations management.
• Strong qualitative, analytical, and communication skills in an administrative or operations position involving legal or compliance.
• Prior experience in entity maintenance and governance required.
• Knowledge and experience in Board of Directors engagement, including past corporate secretarial experience preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office tools including Word, Excel, PowerPoint; SharePoint; database (Access, etc.); and Diligent.
• Strong interpersonal communication and customer service skills with the ability to work effectively with staff at all levels.

Preferred Qualifications

• Past corporate secretarial experience.

Compensation & Benefits

• $28.26 - $35.33 an hour
• Health & Wellness: Comprehensive medical, dental, and vision coverage for eligible team members.
• Plan for Your Future: 401(k) savings opportunities.
• Time to Recharge: Paid time off and company holidays for eligible team members.
• Grow Your Career: Learning, development, and opportunities to build your career across a growing organization.
• Employee Perks: Team member discounts and additional programs designed to recognize and support employees.
• Support When You Need It: Resources and programs focused on overall well-being.
• Note: Benefits and eligibility may vary based on employment status, location, and other applicable factors.

Remote Work Location Eligibility

Remote work eligibility includes CT, DE, FL, GA, MD, MI, NC, NJ, NY, OH, PA, TX, and WV. Candidates must reside and work in an approved state. Eligibility varies by role and is subject to change.

Background Check Requirement

A complete background investigation will be conducted based on the rules of the specific State in which the employee is hired. Typically includes a state and federal background check.

Working Conditions

• Ability to perform essential functions that include standing, walking, bending, reaching, and lifting.
• Ability to lift and move items (e.g., product packages, display cases, cash registers, or inventory boxes) weighing up to 50 pounds, with or without reasonable accommodation.
• Visual abilities to accurately handle transactions, verify product information, and maintain inventory.
• Manual dexterity for handling cash, operating point-of-sale systems, and organizing products.
• Ability to remain on feet for extended periods and perform repetitive hand or arm movements with or without reasonable accommodation.

EEO Statement

Equal opportunity employer. Applicants and employees are evaluated based on qualifications, skills, and ability to perform position duties. Discrimination is prohibited based on protected characteristics under applicable federal, state, and local laws.

Additional Information

• This job description is not an employment agreement or contract; the description may be altered at any time without notice.
• Responsibilities and requirements listed are not exhaustive and are illustrative of current essential functions.
• Participation in E-Verify.
• No acceptance of blind resume submissions from external recruiting agencies; no fee is paid to agencies that submit candidates without being under contract for an active search.